ARCHIVES AND RECORDS OFFICER
Full time @Q-Sourcing Servtec posted 1 week ago in Engneering Shortlist Email JobJob Detail
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Job ID 14171
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Career Level Manager
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Experience 3 Years
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Gender Both
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Industry Administration
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Qualifications Degree Bachelor
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Job Type Full time
Job Description
bout Q-Sourcing Servtec Group (QSSG)
Q-Sourcing Servtec Group (QSSG) is a leading human capital management firm headquartered in Mauritius and operating across East Africa. Known for its innovative staffing solutions, HR management, training, and outsourcing services, QSSG is ISO 9001:2015 certified and serves Uganda, Kenya, Rwanda, Tanzania, and South Sudan.
On behalf of our client EAST AFRICA DEVELOPMENT BANK, we are looking for competent, skilled, and ARCHIVES AND RECORDS OFFICER to work at site
Direct Reports – Human Resource /Administration
Job Purpose:
To support the effective management, organization, preservation, and accessibility of the Bank’s records and archives. The Archives and Records Officer will implement approved records management procedures, ensure compliance with regulatory standards, support digitization efforts, and contribute to the overall efficiency of the Bank’s information governance.
Key Responsibilities
Records Management
- Implement approved records management procedures in line with the Bank’s policies.
- Ensure accurate classification, storage, retrieval, and disposal of records.
- Maintain a secure and orderly filing system (both physical and electronic).
- Monitor record retention schedules and assist in proper disposal or transfer of inactive records.
- Archival Management
- Organize and maintain archival materials for long-term preservation.
- Facilitate access to archival records for authorized users.
- Participate in efforts to document and preserve institutional memory and key historical records.
Compliance and Quality Control
- Assist in ensuring compliance with records management regulations and institutional policies.
- Support internal audits of records and contribute to improvements in records keeping.
- Technology and Systems Support
- Utilize electronic records management systems (ERMS) and assist users with digital tools.
- Support digitization projects and electronic archiving initiatives.
- Maintain metadata and indexing standards to support records retrieval.
Collaboration and Communication
- Work with departments to ensure records are managed and transferred appropriately.
- Serve as a resource for staff on records handling procedures and policies.
- Reporting and Documentation
- Maintain logs of records transactions and archival activities.
- Assist in preparing routine reports on records and archiving functions.
- Decision Making/ Job Influence
- Makes operational decisions within records handling and classification protocols
- Provides input into process improvements and digitization priorities.
Working Conditions
- Primarily office-based with access to records storage areas.
- May occasionally travel to off-site storage or branch offices.
- Some lifting or handling of physical files and boxes may be required.
Job Competencies (Knowledge, Experience and Attributes / Skills).
Academic Qualifications
Bachelor’s degree in library science, Information Management, Archives Management, Records
Management, or a related field.
Professional Qualifications / Membership to professional bodies, Certificate or training in Records and Archives Management is an advantage.
Previous relevant work experience required
- Â Minimum of 3 years of experience in records management, archiving, or information management.
- Experience in a financial institution or regulated environment is an added advantage.
Functional Skills & Behavioral Competencies/Attributes:
- Good knowledge of records lifecycle management and archival practices.
- Proficiency with electronic document and records management systems (EDRMS).
- Strong organizational, cataloguing, and indexing skills.
- Ability to use MS Office and records management databases.
- High attention to detail and accuracy.
- Â Strong sense of confidentiality and professional ethics.
- Good communication and interpersonal skills.
- Ability to work independently and within teams.
- Ability to multi-task.
All candidates who meet the criteria outlined above are encouraged to apply under the job vacancy “QSSU -EAST AFRICAN DEVELOPMENT BANK – EADB – ARO – Archives and Records Officer
- Application Link: https://jobs.qsourcing.com/jobs/Careers/735362000012477025/USSU—East-Africa-Development-Bank–EADB—ARO—Archives-and-Records-Officer?source=CareerSite
- Deadline for applications is not later than 12:00 pm Saturday January 10th, 2026
- Only shortlisted applicants will be contacted.
- Q-SOURCING SERVTEC IS AN EQUAL OPPORTUNITY EMPLOYER. ANY SOLICITATION WILL LEAD TO DISQUALIFICATION.
Application Procedure:
- Click the GREEN BUTTONÂ “APPLY FOR THE JOB“
- You will be re-directed to the Company Website.
- Read the Job description attached.
- Apply using the Instructions Provided.
Important Notice:
- No payments are required for this application process.
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