Community Finance & Administrative Officer

• Location: Namutumba, Uganda (with periodic Central Office travel)
• Department: Operations – Community Finance
• Reports To: Operations Manager
• Employment Status: Full-Time
• Application Deadline: 11 September 2026

About AsOne Ministries

AsOne Ministries is a non-profit organization making disciples of Jesus and creating sustainable solutions in education, enterprise, health, and agriculture that holistically address poverty in rural, underserved communities.

The organization exists to end spiritual, relational, and economic poverty one community at a time across Uganda. Its approach focuses on individual communities through a process of personal and communal transformational development.

About the Role

The Community Finance & Administrative Officer (CFAO) serves as the financial backbone of the AsOne community. The officer is responsible for the full cycle of community-level financial management, including:

• Preparing monthly expense requisitions.
• Managing petty cash and reconciliations.
• Overseeing revenue collection and reporting.
• Maintaining accurate books of accounts.
• Ensuring compliance with AsOne’s Financial Management & Control SOPs.
• Managing vendors and supplier relationships.
• Managing stock and inventory across community entities.
• Supporting the Community Manager with day-to-day operations.
• Acting as the Community Manager’s operational backup when required.

The role requires exceptional honesty, meticulous record-keeping, strong financial discipline, and consistent adherence to financial controls.

AsOne’s guiding financial principle is: remove solo control over cash, shorten the cash lifecycle, and require evidence at every step.

Key Responsibilities

1. Expense Requisition & Procurement

• Prepare the community’s monthly expense requisition, accurately categorising items by payment type.
• Submit Community Manager-approved requisitions to Central Office by the 15th of the preceding month.
• Provide accurate quantities, specifications, and preferred vendor information.
• Follow up with Central Office regarding approved requisitions and expected delivery dates.
• Communicate approved budgets and any requisition changes to relevant entity managers.
• Inspect deliveries against purchase orders and delivery notes.
• Report delivery discrepancies to Central Office within 24 hours.
• Record all delivered goods in the books of accounts immediately upon receipt.
• Ensure petty cash is not used for supplier-based purchases, fuel, or other prohibited categories.
• Obtain Central Office approval for genuine emergency purchases and document them fully.
• Complete all community cash expense withdrawals by the 28th of each month.
• Bank all unspent cash expense funds before the beginning of the new month.

2. Vendor Management

• Identify and assess suitable community vendors and suppliers.
• Obtain approval from the Operations Manager/Central Office before adding vendors to the approved vendor pool.
• Prepare and maintain vendor agreements.
• Maintain complete vendor documentation, including registration details and contacts.
• Monitor vendor performance, delivery timelines, and agreed terms.
• Escalate vendor delays or non-performance to the Operations Manager.
• Obtain invoices for every vendor supply.
• Verify invoices against purchase orders and delivery notes.
• Submit vendor invoices to the Central Finance Office promptly.

3. Stock Management

• Conduct weekly stock counts for clinic, pharmacy, laboratory, and other clinic inventory.
• Conduct weekly counts of school inventory, including uniforms and food stores.
• Conduct monthly stock takes of community equipment.
• Reconcile physical stock with stock records.
• Immediately report stock variances to the Operations Manager/Central Office.
• Monitor consumption trends to prevent stock-outs.
• Forecast upcoming stock requirements.
• Submit stock requisitions early enough to allow procurement and delivery before stock-outs occur.

4. Petty Cash Management & Reconciliation

• Receive and securely maintain the approved petty cash float.
• Disburse petty cash only within approved categories.
• Maintain the approved entity-specific limits:
  • Schools: UGX 2,000,000
  • Clinics: UGX 1,000,000
  • Businesses: UGX 1,000,000
  • Farms: UGX 300,000
• Issue and co-sign a petty cash voucher for every disbursement.
• Ensure the entity manager provides the second required signature.
• Record every petty cash transaction on the day it occurs.
• Maintain accurate petty cash ledgers and supporting documentation.
• Conduct daily petty cash reconciliations.
• Ensure opening float minus disbursements agrees with physical cash.
• Document and report any discrepancies immediately.
• Submit daily reconciliations and original receipts to Central Office.
• Bank unspent petty cash before the end of each month.
• Retain bank deposit receipts as supporting evidence.

5. Revenue Collection & Reporting

• Ensure school fees and charges are collected exclusively through SurePay.
• Ensure clinics, businesses, and farms deposit cash revenue within 24 hours.
• Issue a pre-numbered receipt for every transaction.
• Maintain complete revenue records, including payer, amount, payment method, reference number, purpose, and entity.
• Maintain a separate revenue cash box from petty cash.
• Never use unbanked revenue cash to finance expenses.
• Prepare and co-sign daily cash deposit slips with entity managers.
• Deposit cash revenue into the correct designated account within 24 hours.
• Submit bank deposit receipts and daily revenue reconciliations to Central Office.
• Reconcile SurePay, MoMo Pay, Airtel Pay, receipts, revenue logs, and books of accounts daily.
• Submit the daily revenue report to Central Office by 11:00 AM.
• Include digital revenue, cash revenue, petty cash movements, outstanding items, and relevant books of accounts information in daily reports.

6. Books of Accounts & Compliance

• Maintain complete and accurate books of accounts.
• Ensure all transactions are recorded on the day they occur.
• Ensure every expense entry contains the required supporting information and documentation.
• Maintain accurate revenue records by entity and category.
• Prepare monthly expense summaries and reconcile them with petty cash and receipts.
• Prepare monthly revenue reports reconciled to digital platform statements and bank deposits.
• Maintain full compliance with AsOne Financial Management & Control SOPs.
• Cooperate fully with surprise cash counts and unannounced site visits.
• Make all financial records available for inspection when required.
• Immediately report suspected financial misconduct, irregularities, or control breaches.
• Secure and provide relevant records during investigations.

7. Community Management Support & Organisational Initiatives

• Act as the operational backup to the Community Manager when required.
• Support the implementation of new and updated SOPs.
• Assist with new reporting requirements and operational protocols.
• Support weekly and monthly community reporting processes.
• Help ensure community staff understand and follow AsOne operational and financial standards.
• Identify and escalate compliance gaps and procedural concerns.
• Participate in management meetings, operational reviews, and planning discussions.
• Provide financial information and compliance updates for decision-making.
• Promote financial integrity, accountability, and transparency across the community.

Qualifications & Experience

• Diploma or Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
• Professional accounting qualification such as CPA or ACCA part-qualified is an added advantage.
• Minimum 2–3 years’ experience in finance, accounting, bookkeeping, or a related role.
• Practical experience maintaining books of accounts, managing petty cash, and preparing reconciliations.
• Experience in a community-based, rural, non-profit, or faith-based organization is highly desirable.
• Experience managing cash and revenue across multiple entities or sites is an added advantage.
• Working knowledge of Ugandan financial regulations, tax requirements, and compliance obligations.
• Proficiency in Microsoft Office, particularly Microsoft Excel.
• Experience with MTN MoMo Pay, Airtel Pay, SurePay, or similar digital payment systems is desirable.
• Ability to work effectively in a rural community environment with regular field presence.

Competencies & Attributes

• Exceptional integrity and personal financial discipline.
• Strong attention to detail and commitment to accurate record-keeping.
• Highly organized and process-oriented.
• Strong ability to follow financial procedures consistently.
• Proactive, responsible, and accountable.
• Strong time-management and reporting skills.
• Practical problem-solving ability.
• Good judgment and willingness to escalate issues transparently.
• Strong teamwork and interpersonal skills.
• Ability to work effectively with the Community Manager and entity managers.
• Humility, reliability, and professionalism.
• Alignment with the mission, values, and Christian ethos of AsOne Ministries Uganda.

Equal Opportunity Statement

AsOne Ministries is an equal opportunity employer. All qualified applicants will be considered without discrimination on any protected grounds.

Personal data will only be used for recruitment purposes and protected under the Data Protection Act.

Important: AsOne Ministries does not charge any fees at any stage of recruitment. Any request for payment should be reported immediately.

Application Requirements

Interested candidates should submit:

• Updated CV.
• Cover letter.
• National ID.
• Valid practicing license.
• Proof of professional certification.

How to Apply

Applicants should apply online through the AsOne Ministries careers page.

Apply Online – AsOne Ministries Careers

Email: hr@asoneafrica.org

Application Deadline: 11 September 2026