HR Business Partner
Full time @Marie stopes uganda posted 2 weeks ago in Human Resource Shortlist Email JobJob Detail
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Job ID 26146
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Career Level Officer
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Experience 3 Years
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Gender Both
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Industry Human Resource
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Qualifications Degree Bachelor
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Job Type Full time
Job Description
Marie Stopes UG is an NGO registered in Uganda. We are affiliated to Marie Stopes International. Together we
deliver quality sexual and reproductive health care and family planning to millions of the world’s poorest and most
vulnerable men and women. We want to make sure that women have a choice when it comes to having children. The
primary responsibility of this role is to further our Goal: THE PREVENTION OF UNWANTED BIRTHS and its mission
of ensuring the individual’s right to: CHILDREN BY CHOICE NOT CHANCE
Key Responsibilities
This role has key areas of responsibility as detailed :
1. Employee Engagement & Welfare
2. Contracts & Performance Management.
3. Locum Management
4. Employee Recruitment.
5. Insurance Recruitment.
6. Payroll Management
Employee Welfare. Leave Management.
Timely submission and upload of Time sheets
• Leave schedule from line
managers
• Monthly leave reports
• Leave Tracker.
• Reminder to managers
about time sheet completion
• Time sheet Tracker
• Monthly timesheet report
• Update of HR reports
Recruitment • Interview Reports.
• MSI Checks
• Uploading and updating staff data in the
system
• Job Adverts
• Reviewing JD’s
• Review Guides
• Conduct interviews, Induction, KAYA
• Interview reports.
• Due deligence reports.
• Induction reports.
• KAYA reports.
Engagement Plan. • Involve staff when coming up with
engagement ideas.
• Staff Wellness Program (physical
and mental wellbeing initiatives)
• Staff feedback report
about the welfare initiatives
implemented
Locums • Locums Payments and contracting.
Ensure Timely payment of Locums – Gaps to
be identified Track Locum Costs.
• Ensure all locums due for payment have
valid contracts
• Accurate monthly locum
payroll
• Accurate locum data
base
Insurance management • Track and manage contracts for the
different staff insurance cover and their related
benefits
Organise refreshers
• Updated policies
• Timely submission of
claims
Staff Contracts & Performance
Management
• Updating staff changes in dynamics: new (joiners,
promotions, transfers, secondments)
• Draft contracts and spot checks and file audits to
ensure a
• Performance management (support line managers
tracking performance)
• Accurate Records
• Performance
management reports, PDP
reports, training calendar,
PIP reports
• Updated and accurate
records in the Dynamics
Payroll Management
• Capture Contract revisions.
• Capture Transfers.
• Capture Promotions.
• Entitlements of gratuity.
• Follow up on Exits – exit packs and clearances.
• Capture SACCO members and follow up on savings
• changes therein.
Timely submission and upload of Time sheets.
• Alignment of salaries with Salary
Structure.
• Timely review of payroll and
submission to finance for payment
• Analysis of salary survey results
• Gratuity computations
Perform other duties as need arises. Knowledge skills and Attitudes
Qualifications, Experience, skills and attitudes:
Relevant degree in Humanities with a bias in Human Resource
Post Graduate diploma in Human Resource Management is an added advantage
At least 2 years of progressive experience in Human Resource Management
Excellent written and oral English communication skills
Demonstrated experience in HR support in a busy organization with staff based in multiple locations
Basic understanding of National legal requirements relating to HR, including labour laws and administrative law.
Knowledge of or ability to learn and adapt to organizational policies, systems and procedures
High proficiency of data analysis and arithmetic computations
Ability to work with little or no supervision
Sense of fairness and equity in handling HR issues
Absolute discretion and a high sense of confidentiality
A team player with good interpersonal and communication skills.
Attitude / Motivation:
Successful performance at MSU is not simply defined in terms of ‘what’ people achieve, but equally is about
‘how’ people go about their jobs and the impact that they have on others. We encourage and expect all
team members to demonstrate the following behaviours:
• Initiative
Thinking ahead and taking action to make the most of opportunities by finding the optimum solution
• Innovative
Thinking creatively and outside of the box so that ideas generated create a positive outcome
• Effective Communication
Communicating through active listening and good questioning techniques, using appropriate body language,
ensuring information is clear and concise.
• Responsive:Being responsive to changing priorities and demands
• Working Efficiently
Planning, prioritising and organising work to ensure work is accurate and deadlines are met
• Sharing Information
Sharing information and knowledge whilst maintaining confidentiality
• Focus on Learning
Taking responsibility for keeping knowledge and skills updated and for seeking opportunities to develop further
• Commitment
Awareness and understanding of goals, vision and values and how your role impacts on this and going the
extra mile to meet role requirements
• Driven:Drive and determination to deliver results
• Accountable
Taking responsibility for appropriate decisions that you make, and the actions and behaviour you demonstrate
• Embracing Change
Openness to embracing change within the organisation and being able to adjust plans/activities accordingly
• Motivate: Motivation towards achieving quality results to maximise potential
• Team Player
Working as part of a team by being supportive, flexible and showing respect for each other
Important Notice:
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