Medical Records Officer
Full time @Health Service Commission posted 2 weeks ago in Government Shortlist Email JobJob Detail
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Job ID 16231
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Career Level Officer
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Experience 3 Years
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Gender Both
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Industry Government
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Qualifications Degree Bachelor
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Job Type Full time
Job Description
Applications are invited from suitably qualified applicants to fill vacant posts tenable at the regional Referral Hospitals (MoH-RRH), Mulago National Referral Hospital (MNRH), Butabika National Referral Mental Hospital (BNRMH), Mulago Specialized Women and Neonatal Hospital (MSWNH), Kawempe Referral Hospital, Kiruddu Referral Hospital, Uganda Blood Transfusion Services (UBTS) and Uganda Virus Research Institute (UVRI).
The Applications should have been filled ON-LINE at https://hscers.ug and submitted to the Secretary, Health Service Commission, not later than 17th March, 2026.
1. Applicants are advised to:
- a) Complete SF 3 and keep it for future reference.
- b) Secure a scanned passport size photograph (JPEG format).
- c) Scan and attach only the relevant documents.
- d) Create an email address in case you do not have one.
2. Required Documents include the following:
- a) Academic and professional Certificates (UCE, UACE, academic transcripts and Certificates, Diplomas, Degrees, Fellowships)
- b) Evidence of training in specialized areas where applicable.
- c) Letters of appointment, confirmation and promotion where applicable
- d) Registration certificates and valid practicing licenses for Health Workers who are required by law to register with relevant professional councils.
- e) National and current Institutional Identity Cards
- f) Attached documents should not exceed 1MB.
When uploading, priority should be given to only the required documents as per the Job Specifications. Shortlisted applicants will have the opportunity to present additional relevant documents during Oral Interviews.
3. Application Process
- a) Visit the eRS website https://hscers.ug OR Mobile App: HSC E-Recrultment on Google Playstore
- b) Study the information about the Advert.
- c) Click Register Now to create an Account
- d) View the jobs by clicking Simple Search to find the job you would like to apply for.
- e) Select one job of your choice, click APPLY NOW, apply and upload all relevant documents and click save application
- f) At the end of the application process, click SUBMIT in order to submit your application
Detailed guidance on how to apply is provided on both the e-Recruitment system and Health service commission website https://hsc.go.ug
4. It is emphasized that:
- a) The application should have been completed and submitted ONLINE.
- b) Only shortlisted candidates will be contacted.
- c) Shortlisted candidates shall, where applicable, be required to bring their original certificates, letters of appointment, three copies of completed PSF 3, Registration Certificates and Valid Practicing Licenses and evidence of active service, at the oral interview.
- d) Candidates who will present forged certificates and other documents shall be handed over to the Police for appropriate action
- e) Health Workers who are on long-term training (one year and above, must not apply
5. In case of need, you are advised to seek help from the Health Service Commission which will respond to inquiries by telephone on 0414-254378 or 0414-348501, or email at ers.help@hsc.go.ug. In addition, you may seek help from the Ministry of Health or the nearest Regional Referral Hospital Human Resource Unit.
6. Regional Hubs
The Hubs are housed at Regional Referral Hospitals and can be accessed for application purposes. These include; Arua, Yumbe, Gulu, Lira, Hoima, Kabale, Kayunga, Mbarara, Masaka, Jinja, Mbale, Moroto, Soroti, Mubende and Fort Portal Regional Referral Hospitals.
All services of the Health Service Commission are provided free of charge and equal opportunity is given to all qualified applicants.
POST
Medical Records Officer
NUMBER OF POSTS
One (1) – Fort Portal RRH
REFERENCE
HRM 72/173/16 – Fort Portal RRH
SALARY SCALE
Scale U4
REPORTS TO
Senior Medical Records Officer
QUALIFICATIONS
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Bachelor’s Degree in Records and Information Management (BRIM) OR Library and Information Science (BLIS) OR Records and Archives Management (BRAM) from a recognized University or Institution
DUTIES AND RESPONSIBILITIES
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Ensure that records on patients are received, documented, classified, and stored
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Conduct periodic audit of records and records systems
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Ensure confidentiality and safety of records
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Avail records/information on patients to authorized persons while controlling access by unauthorized persons
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Ensure that essential equipment and other supplies are available
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Participate in research activities
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Promote observance of the professional Codes of Conduct and Ethics by staff under him/her
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Plan, budget, manage, coordinate, monitor, and evaluate medical records activities in the Hospital
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Manage and account for allocated resources
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Prepare and submit periodic reports to the Senior Medical Records Officer
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Perform any other duties as may be assigned from time to time
Application Procedure
- Click the GREEN BUTTON “APPLY FOR THE JOB“
- You will be re-directed to the Company Website.
- Read the Job description attached.
- Apply using the Instructions Provided.
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