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Records and Stores Assistant

Full time @ForAfrika posted 1 week ago in SocialWork Email Job

Job Detail

  • Job ID 16166
  • Career Level  Officer
  • Experience  3 Years
  • Gender  Both
  • Industry  Social Work
  • Qualifications  Degree Bachelor
  • Job Type  Full time

Job Description

ForAfrika is an African-founded and led organisation with over 40 years of impact across the continent. We partner with communities through our integrated development continuum: saving lives and building resilience to reach self-sufficiency through our Humanitarian & Development work, and unlocking commercial viability through our Social Enterprise activities. We are Africans, delivering African-led solutions for Africa, and we stand by our promise: we’re committed to the long run, until the job is done and communities are enabled to thrive.

Position Summary

The Records and Stores Assistant will be responsible for proper management, storage, and documentation of project records, supplies, and assets for the SMART Centre Project in Lobule Sub-county, West Nile, Northern Uganda. The role ensures accurate record-keeping, safe storage of materials, and efficient issuance of items to support smooth project operations and accountability.

Key Roles and Responsibilities

  • Maintain accurate and up-to-date records of project files, inventory, and assets.
  • Receive, inspect, label, and safely store project materials, tools, and equipment.
  • Issue supplies and materials for staff and activities in accordance with approved procedures.
  • Maintain stock cards, bin cards, and inventory registers.
  • Conduct regular stock counts and support periodic audits.
  • Ensure proper filing, archiving, and retrieval of both physical and electronic records.
  • Track movement of assets and ensure proper custody and use.
  • Report on stock levels, losses, damages, or discrepancies to the Programme Coordinator.
  • Issuing stock from the stores.
  • Issue Goods Received Note GRN for items received.
  • Receive items in provision system.
  • Ensure store is always kept clean.
  • Updating stock cards and Bin cards.
  • Monthly stores report for the Office.
  • Support procurement and logistics processes through accurate documentation.
  • Ensure stores and records areas are clean, secure, and well organized.

Knowledge, Skills and Abilities

  • At least a minimum of a Degree in Records Management, Stores Management, Procurement, Business Administration, or a related field. A degree is an added advantage.
  • At least 2 years’ experience in records, stores, or inventory management, preferably within an NGO or project environment.
  • Experience in handling tools, agricultural inputs, or equipment is an added advantage.
  • Strong organizational and record-keeping skills
  • Ability to maintain accurate inventory and documentation.
  • Basic knowledge of stock control systems and procedures.
  • Proficiency in MS Excel and basic computer applications.
  • Attention to detail and accuracy.
  • Ability to work independently with minimal supervision.
  • High level of integrity, honesty, and accountability.
  • Trustworthy and reliable in handling records and assets.
  • Organized, disciplined, and methodical.
  • Good interpersonal and communication skills.
  • Willingness to work in a rural project setting.

How to apply

  • Interested candidates should submit the following documents by 10th March 2026.
  • Click HERE to apply
  • Please note that correspondence will be limited to short-listed candidates only. If you do not hear from us within one month of the closing date, please consider your application unsuccessful.

Application Procedure:

  • Click the GREEN BUTTON  “APPLY FOR THE JOB“
  • You will be re-directed to the Company Website.
  • Read the Job description attached.
  • Apply using the Instructions Provided.

Important Notice:

  • No payments are required for this application process.
  • The Scholar Jobline DOES NOT recruit on behalf of the employer.
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