The Finance Assistant – Field contributes to the calling of Medical Teams International by supporting field financial operations, including disbursement processing, transaction processing, document archiving, and real-time ERP transaction registration posting. Plays a key role in ensuring compliance and timely reporting.

JOB RESPONSIBILITIES

ERP Transactions & Disbursements

• Register fully authorised transactions in real-time, including  (Journal Vouchers (JVs)), in line with approved budgets in the Enterprise Resource Planning (ERP).
• Ensure timely disbursement processing and check to ensure that payments are made to the correct beneficiaries as per the approved payment pack; Track payments and, where necessary, notify beneficiaries of transfers.

Treasury Support

• Manage custody of office petty cash and perform monthly reconciliations
• Prepare monthly cash count certificates and ensure the Field Accountant reviews them; these should be scanned and filed for audit purposes.
• Prepare periodic liquidity reports that show the status of the Cash Position, Cash Flow Forecasts, Disbursement Tracker, and Funds by donor.  

Reporting, Audit & Compliance Support

• Support the Field Accountant in preparing end-of-month reports, donor financial reports, and BVA reports as assigned.
• Support non-finance staff by providing guidance on finance procedures and tools, such as expense voucher forms, advance request forms, etc.
• Support the audit readiness process through proper documentation and archiving of field office finance information upon request for audits and donor verifications and support timely follow-up on findings related to finance.
• Prepare monthly WHT, WHT-VAT & VAT schedules to Country Office Finance for consolidation and filing. 

Archiving & Documentation Management

•  Support the document archiving process at the field Office, ensuring finance payment documents are complete and include necessary supporting documentation.
• Ensure all finance documents are properly labeled/coded, scanned, and submitted for final archive at the country office.

Other Duties: 

• Support safeguarding of program participants and employees through promoting an environment of awareness and upholding the code of conduct provisions of Medical Teams Protection from Sexual Exploitation & Abuse, Child & Vulnerable Adult protection, and harassment-free workplace policies. Incumbents will remain alert and responsive to any child and adult safeguarding risks, acquire relevant knowledge and skills which will enable you to promote strong safeguarding practices, understand the child and adult safeguarding policy and procedures, and conduct yourself in a manner consistent with the Safeguarding code of conduct and behavior expectations.

• Additional duties as assigned.

EDUCATION, LICENSES, & CERTIFICICATIONS

Required:

• A bachelor’s degree in accounting & finance, Business Administration, Economics, or Commerce. 
• Minimum Level 2 progressive stage in CPA Certification or Level 1 ACCA.

Preferred:

• Level III CPA/ACCA.

EXPERIENCE

Required:

• Minimum 2  years of work experience in Finance & Accounting Management.

Preferred:

• Experience working with INGOs.

KNOWLEDGE, SKILLS & ABILITIES

KNOWLEDGE

• Strong and demonstrated knowledge of accounting principles, internal controls, financial systems, and relevant donor requirements.
• In-depth knowledge of the preparation and presentation of financial statements and audit practices.
• In-depth knowledge of ERP systems and computerized accounting software, including MS Office, Sage, and Unit4.

SKILLS

• Skilled in using ERP systems to process financial transactions
• Proficiency in MS Excel.
• Skilled in explaining financial procedures to non-finance staff
• Strong administrative skills in managing documentation and project funding information.
• A good command of both written and spoken English, with strong interpersonal skills

ABILITIES

• Commitment to Medical Teams International Calling Statement and Core Values.
• Ability to maintain detailed records with high accuracy
• Highly organized with good quantitative ability
• Ability to prioritise to manage competing tasks
• Ability to act with integrity and maintain the highest ethical standards
• Ability to maintain confidentiality of highly sensitive information
• Ability to work collaboratively with others.

PHYSICAL CONDITIONS & WORK ENVIRONMENT

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Frequent use of computers, databases and digital platforms, and other office productivity machinery, such as a copy machine and computer printer.
• Frequently uses hands, fingers, and arms to reach, handle, touch or feel equipment, medical instruments, materials, computer.
• Frequent communication and exchange of information among colleagues and persons of concern which requires the ability to speak, hear, convey and express oneself.
• Frequent close vision and the ability to adjust focus.
• Occasionally ascends/descends stairs, steps, or ladder depending on the role.
• Occasionally move about inside an office to access file cabinets, office machinery, meet with colleagues, etc.
• The employee may occasionally lift and/or move heavy items
• Seldom to occasionally positions oneself to stoop, kneel, crouch, or crawl.
• If in travel status, occasional to frequent traversing over rough or steep terrain in either a motor vehicle or on foot.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The noise level in the work environment is usually moderately quiet.
• The employee may be required to travel to remote areas of the world where there are potential health hazards and risks, limited hygiene facilities, extreme weather, and very basic living conditions.

NOTE: 

The above job description is intended to describe the general nature and level of work being performed by staff assigned to this job.  It is not intended to be an exhaustive list of all responsibilities, duties, and skills required of staff in this position.  Duties, responsibilities and skills are also subject to change based on the changing needs of the job, department or organization. The job description does not constitute an employment agreement between the employer and employee and is subject to change by Medical Teams International as the requirements of the job change.

Medical Teams International is committed to safeguarding children, young people and vulnerable adults, and expects all employees and volunteers to share the same commitment. We believe every stakeholder and every member of the communities we work with has the right to be protected from all forms of harm, abuse, neglect, harassment, and exploitation – regardless of age, race, religion, and gender, status as an individual with a disability or ethnic origin. Therefore, our recruitment process includes extensive reference and background checks, self-disclosure of prior issues regarding sexual or other misconduct and criminal records and our values are a part of our Performance Management System.