1.0 Introduction

The Government of the Republic of Uganda received loan financing from the Islamic Development Bank (IsDB) towards the Project for Establishing the Uganda Cancer Institute Regional Cancer Centres in Arua and Radiotherapy services in Mbale.

The project aims to support the GoU in alleviating the burden related to cancer morbidity and mortality, which significantly impacts the social well-being and economic productivity of the population in the country. Specifically, the project seeks to improve access to oncology services in West Nile and Eastern Uganda through (a) construction and equipping oncology centres in Arua and Mbale Cities; (ii) development of capacity for cancer screening, diagnosis and treatment; and (iii) establishment of technical platform to support a robust cancer registration system and facilitate effective communication with the national cancer centre.

The project implementation arrangements require the services of a project support team under Component 3 to enhance the capacity of the Project Coordination Unit for the smooth implementation of the Project.  One of the project support personnel (Individual Consultants) required is an Architect or Civil Engineer.

As the Implementing Agency, UCI now invites suitable qualified individuals with qualifications and experience as detailed below to apply for the position of Project Architect/Civil Engineer.

2.0 Objectives of the Assignment

The Architect/Civil Engineer will be responsible for planning, monitoring, supervision and contract administration of the construction completion works and construction supervision consultancy services for the proposed UCI Regional Cancer Centres.

3.0 Type of Contract

The type of Contract shall be Individual Consultant.

4.0 Expected Start Date

The successful candidate will be required to commence immediately.

5.0 Duration

This is a full-time assignment for a period of four (04) years.

6.0 Scope of Work / Duties and Responsibilities

In accordance with the Project objectives, the Architect/Civil Engineer shall undertake the following tasks:

Task 1: Technical Support to the Project Coordination Unit

1. Play a leadership and advisory role to the Project Coordination Unit in handling design and construction completion activities at the proposed Regional Cancer Centres.
2. Coordinate closely with the project team, consultants, contractors, service providers and stakeholders in planning, design review, managing design, engineering value analysis, resource management and construction activities on the project.
3. Act as a link between project implementation teams, Consultants, Contractors, Service Providers, Communities, regulatory authorities/agencies and respective local governments on site matters. Ensuring the relevant stakeholders are timely consulted and forewarned on site matters.
4. Provide necessary technical assistance to facilitate the implementation, management, and monitoring of design and construction activities while considering stakeholder proposals.
5. Provide support to manage the consultants hired to undertake Design and Construction Supervision and provide support to the Contract Management Team(s).
6. Participate in Project Coordination Unit meetings and enhance ownership and co-operation of the users and stakeholders in the implementation of the project.

Task 2: Technical Support to the Design Consultant and Preparation of Tender Documents

1. Provide coordination support to the design and development of architectural and engineering designs; through the Project Coordinator, liaise with the Project Coordination Unit for clearance.
2. Provide general guidance and oversee the preparations of the required tender documents including design plans and details, schedules, equipment layout, specifications, bills of quantities, and environmental, health and safety (EHS) plan, among others.
3. Ensuring that the final approved designs comply with national and international standards as well as the regulatory requirements.
4. Ensuring that the final approved designs enhance functionality and efficient workflow of both clinical and non-clinical services through conducting needs assessment with stakeholders to define functional zoning of the regional cancer centres.
5. Coordinate and liaise with the consultants, the client engineering and maintenance team, contractor and relevant stakeholders to prepare the building operations and maintenance (O&M) manual including a reasonable O&M recurrent budget for client’s planning purposes.

Task 3: Technical Support to the Construction and Construction Supervision Process

1. Supervision of the Consultancy firm to ensure diligent management of time, cost, quality, and environmental and social (ES) considerations during the completion works.
2. Supervision of Contractor’s performance in liaison with the Consultancy firm to ensure the Contractor timely mobilizes resources for the construction completion works including reviewing and clearance of procurement plans, method statements, construction methodology, construction schedules/programmes, clearance of materials delivered, review and confirmation that equipment is acceptable, risk management, safety compliance (particularly, but not limited to, radiotherapy and chemo mixing area), ensure the contractor deploys all key staff and other staff as required by the contract, that the Contractor meets ES requirements as well as all other contractual obligations.
3. Supervision of construction completion works and equipping, certifying practical completion, preparation of handover/operationalization documentation, and monitoring the defects liability period, among others.
4. Conducting regular on-site visits to the construction site and resolve any technical challenges as may arise or as reported by the Consultancy firm supervising the works and confirmed through the site inspection.
5. Keeping and maintaining records of electronic and hard copies of all documents pertaining to civil works under the project including drawings, bills of quantities, site meeting minutes, reports, instructions issued to contractors, issues escalated from site.
6. Communicating with end users, stakeholders and service providers including reviewing and recommending or deferring approvals of deliverables, payments, contract extensions, amendments, and variati
7. Ensure contract enforcement and compliance with relevant laws and regulations including, but not limited to, core labour standards, environmental, child, occupational health, and safety protecti
8. Liaise with the PC to escalate persistent challenges to the attention of UCI Management including those that relate to the jurisdiction of other MDAs such as NEMA, NWSC, UEDCL, AEC, the respective city councils (Arua and Mbale), etc
9. Managing handover documentation, contract closure and evaluation of the Contractor and Consultancy firm.

Task 4: Monitoring & Reporting

1. Visit the construction site regularly to monitor implementation of the site activities by the Contractor and supervision by the Consultant and provide guidance where needed.
2. Preparation of monthly, quarterly, semi-annual, and annual technical reports compliance with relevant standards and contractual requirements for submission to the Project Coordinator (PC), Head Engineering UCI and Islamic Development Bank (IsDB); providing updates on physical and financial performance, ES performance, any challenges met and how they were addressed, emerging risks, issues for Management’s attention, redress, etc.
3. Preparation of technical presentations and reports required from time to time by the Project Coordinator or the Bank.
4. Providing regular briefs on construction activities whenever required and in collaboration with the Project Coordination Unit.
5. Oversee and provide guidance on the project completion reports.

Task 5: Capacity Building

1. Undertake capacity development of the project implementation teams, Consultants, and Contractors during project implementation with respect to planning and implementation of site activities, including conduct of awareness, communication, and sensitization activities.
2. Develop training plans and provide training on infrastructure issues during implementation of the project and associated works to the project implementing staff, Contractors, and other relevant project stakeholders.
3. Formulate post-occupancy facilities management policy and guidelines including maintenance and life cycle costing advice for the building and its electro-mechanical installations.

Task 6: Any Other Duties

1. Fulfil other functions as requested by the Executive Director UCI and Project Co-ordinator within the scope of the financing agreement and other related documents.
2. Work closely with the biomedical engineering team and other end users to understand the equipment and furniture interface with the designs and construction to ensure a fit-for-purpose utilization.
3. Ensure the consultant and the contractor provide room data sheets (room by room data) in both hard copies and electronic.
4. Provide guidance to the Executive Director UCI, project coordination unit, and the Islamic Development Bank (IsDB) on legislative and administration action procedures, for instance, building permit requirements, among others to ensure compliance with the relevant national laws and building code.
5. Perform any other duty assigned.

7.0 Duty Station

Uganda Cancer Institute, Upper Mulago Hill, Kampala. Working Hours are 8:00am – 5:00pm

8.0 Qualification, Experience and Essential Competencies

1. Applicants should possess an Honors Bachelor of Science degree in Civil Engineering or Architecture attained from a recognized university or institution.
2. Must be registered with a recognized professional regulatory body with a current practicing license.
3. At least 8 years of professional experience with working knowledge in planning, design, tendering and construction supervision of building works including hospitals.
4. Proven technical competence in construction supervision, construction quality control and contract management.
5. The applicant shall demonstrate qualities of an excellent team player with strong communication and interpersonal skills.
6. Experience leading technical discussions and teams.
7. Proven strong skills in project management.
8. Strong written and oral communication skills in English, capable of making effective presentations to diverse audiences.
9. Proven integrity and confidentiality in handling public resources and in executing duties confirmed by letters from referees.
10. Self-motivated individual with the ability to work with minimum supervision.
11. High level of computer literacy with proven working knowledge of Computer Aided Design software and Microsoft Office.
12. Ability to plan, organize, motivate, mentor, and competently evaluate the work of others.
13. Proven knowledge of both international and national regulatory requirements, guidelines, codes, etc related to construction of functional hospital.

9.0 Deliverables and their timing

The deliverables for the assignment of Project Architect/Civil Engineer and their timing are as indicated in the table below. All the deliverables shall be submitted electronically and in hard copies.

Table of Deliverables

The Work Plan and Inception Report will be discussed and approved by the Project Coordinator after review.

10.0 Reporting

The Project Architect/Civil Engineer shall report managerially to the Project Coordinator and functionally to the Head Engineering UCI. He or She will work in close collaboration with the Project Coordination Unit.

The Project Architect will submit to the Project Coordinator a monthly report and a supporting Claim/Demand Note as a basis for payment for his or her services.

11.0 Facilities to be Provided by UCI

UCI will be responsible for provision of the following:

1. Office space equipped with access to the internet, shared printers, and document binding.
2. General office supplies stationery
3. Access to necessary documents

12.0 Remuneration

The successful candidate shall be paid a competitive, negotiated and agreed monthly pay commensurate with qualification in accordance with the project financing provisions.

13.0 Written application with CV and Relevant documents should be addressed and delivered to the address below in a written form (in English) on or before 2^nd July, 2026 at 11:00a.m

Head, Procurement & Disposal Unit

Uganda Cancer Institute

Upper Mulago Hill Road

P.O. Box 3935, Kampala

Telephone: +256 414 540 410/ 417 336 725

Email address: procurement@uci.or.ug