1.0 Background 

The Government of the Republic

Republic of Uganda received loan financing from the Islamic Development Bank (IsDB) and African Development Bank (AfDB) towards the Project for Establishing the Uganda Cancer Institute Regional Cancer Centres in Arua and Radiotherapy services in Mbale and completion of Multipurpose building for East African Centres of Excellence.

The project aims to support the GoU in alleviating the burden related to cancer morbidity and mortality, which significantly impacts the social well-being and economic productivity of the population in the country. Specifically, the project seeks to improve access to oncology services in West Nile and Eastern Uganda through (a) construction and equipping oncology centres in Arua and Mbale Cities; (ii) development of capacity for cancer screening, diagnosis and treatment; and (iii) establishment of technical platform to support a robust cancer registration system and facilitate effective communication with the national cancer centre.

The project implementation arrangements require the services of a project support team under Component 3 to enhance the capacity of the Project Coordination Unit for the smooth implementation of the Project.  One of the project support personnel (Individual Consultants) required is a Finance Assistant.

As the Implementing Agency, UCI now invites suitable qualified individuals, with qualifications and experience as detailed below to apply for the position of Project Finance Assistant.

2.0 Objectives of the Assignment

The overall objective of the assignment is to provide support to the Project Financial Management Specialist (FMS) in efficiently and effectively discharging the financial management obligations of the project.

3.0 Type of Contract

The type of Contract shall be Individual Consultant.

4. Expected start date

The successful candidate will be required to commence immediately.

5.0 Duration of the services

This is a full-time assignment for a period of four (04) years.

6.0 Scope of Work / Duties and Responsibilities

The scope of work entails following the Bank and country’s Public Financial Management (PFM) systems to:

1. Maintain proper Books of accounts following GOU systems.

1. Prepare, monitor and review project budgets.
2. Verify, Process and follow up on payments.
3. Analyse financial information and prepare reports.
4. Manage basic office administrative tasks such as filing, printing, reporting, bookkeeping and emailing.
5. Support the audit process.
6. Prepare statutory returns and file them with the respective authorities.
7. Liaise with stakeholders.
8. Track the progress of disbursements.
9. Implement Bank supervision reports.

Specific Outputs

1. Assist the Finance Management Specialist (PFMS) in budget preparation, monitoring and revision.
2. Assist the Finance Management Specialist (PFMS) in the facilitation of internal and external financial audits.
3. Assist the Finance Management Specialist (PFMS) in the processing of project staff salaries.

1. In collaboration with the Finance Management Specialist (PFMS), liaise with the Project Implementation Team on all financial matters.
2. Compile and analyse financial information for preparation of entries in the Books of accounts, such as general ledger, cash books etc.
3. Verify all payments requests by the contractors, consultants and other project related claims for accuracy and completeness before payment processing.
4. Verify, registers, codes and posts grand expenses in line with approved work plans, budgets and accounting guidelines.
5. Prepare, review and file payroll and payroll documents including pay-slip generation and statutory deductions submissions to the respective bodies.
6. Prepare and file monthly PAYE, WHT and VAT returns to Uganda Revenue Authority.
7. Prepare and update suppliers’ contract ledgers and prepare financial monitoring reports for management use.
8. Respond to all queries and inquiries addressed to the section from both internal and external stakeholders.
9. Reconcile project bank accounts with general ledger balances in line with the accounting standards.
10. Prepare project financial monitoring reports and accounts in line with donor reporting guidelines and accounting standards.
11. Follow up payments within UCI and externally to ensure that there are no delays in the processing of payment requests from consultants and contractors.
12. In collaboration with project implementing entities, prepare quarterly and annual financial reports in the standard formats.
13. Other project-related responsibilities as may be assigned by the Finance Management Specialist (PFMS)
14. Follow up the accountabilities for advances to Project staff and stake holders implementing project activities.

7.0 Duty station

Uganda Cancer Institute, Upper Mulago Hill, Kampala. Working Hours are 8:00am – 5:00pm

8.0 Qualification, Experience and Essential Competencies

1. A Bachelor’s Degree in Finance, Accounting, Commerce, Business Administration and Computing, or any other relevant field from a recognized Institution.
2. Experience; A minimum of 3 years’ related work experience in a busy accounting environment. Experience in GOU accounts system and project (eg. AfDB, IsDB) procedures will be an added advantage.
3. Skills and Competences

• Good understanding of basic accounting principles with knowledge of basic bookkeeping procedures
• Knowledge of accounting software such as QuickBooks, IFMS
• Trustworthiness, efficiency, and organizational skills.
• Familiar with finance and accounting laws and regulations especially Finance Management ACT 2015.
• Good communication skills (fluency in written and spoken English).
• Excellent customer care, great interpersonal skills and attributes of team player.
• Proficiency with computers and software such as Microsoft 365 (Word & Excel), Microsoft teams and SharePoint, email application etc.
• Ability to handle sensitive, confidential information.
• Ability to work under tight date lines and with minimal supervision.

9.0 Deliverables and their timing

• Project Annual financial statement by 31^st December
• Project Quarterly reports by 15^th following month.
• Special account Justifications within six months
• Direct Payment applications within seven days
• Bank reconciliation statements before 15^th of next month.
• Maintenance of Bank Cash Books to enable Bank reconciliation.
• Maintenance of Contract and disbursement Ledgers for reconciliation with IsDB and AfDB Ledgers every month.
• Monthly sub mission of Returns for PAYE, Withholding Tax and NSSF by 15^th of Next Month.

10.0 Reporting requirements

The Project Finance Assistant will report managerially to the Project Coordinator and functionally to the Finance Management Specialist (PFMS). He or She will work in close collaboration with the Project Coordination Unit.

The Project Finance Assistant will submit to the Project FMS a monthly report and a supporting Claim/Demand Note as a basis for payment for his or her services.

11.0 Facilities to be provided by UCI

UCI will be responsible for provision of the following:

1. Office space equipped with access to the internet, shared printers, and document binding.
2. General office supplies stationery
3. Access to necessary documents

12.0 Remuneration

The successful candidate shall be paid a competitive, negotiated and agreed monthly pay commensurate with qualification in accordance with the project financing provisions.

13.0 Written application with CV and Relevant documents should be addressed and delivered to the address below in a written form (in English) on or before 2^nd July, 2026 at 11:00a.m

Head, Procurement & Disposal Unit

Uganda Cancer Institute

Upper Mulago Hill Road

P.O. Box 3935, Kampala

Telephone: +256 414 540 410/ 417 336 725

Email address: procurement@uci.or.ug