Receptionist/PA
Full time @HR-Beyond Limits SMC Ltd. posted 23 minutes ago in Finance Shortlist Email JobJob Detail
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Job ID 22837
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Career Level Officer
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Experience 3 Years
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Gender Both
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Industry Administration
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Qualifications Degree Bachelor
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Job Type Full time
Job Description
Job summary
Our client, a leading manufacturing industry that specializes in the production and supply of high-quality Polypropylene Woven Bags and Grains/Pulses, is seeking a dynamic, highly organized, and results-oriented professional to serve as Receptionist and Personal Assistant to the General Manager.
This dual-function role is central to the smooth operation of the front office and executive office, requiring a candidate who combines impeccable interpersonal skills with strong administrative competence. The successful candidate will be the first point of contact for clients and visitors and will provide strategic administrative support to the General Manager.
Key Responsibilities
Front Desk & Reception Duties
- Manage the front desk professionally, welcoming and directing visitors, clients, suppliers, and staff with warmth and efficiency.
- Answer, screen, and route incoming calls promptly and professionally; take and relay accurate messages.
- Maintain a clean, organized, and presentable reception area at all times.
- Manage visitor logbooks, issue visitor badges, and enforce security protocols.
- Receive and distribute mail, courier packages, and deliveries.
- Coordinate meeting bookings and ensure the boardroom is ready for scheduled meetings.
Personal Assistant to the General Manager
- Manage the General Manager’s calendar, schedule appointments, and send timely reminders.
- Coordinate and arrange local and international travel, accommodation, and itineraries.
- Prepare and format correspondence, reports, presentations, and minutes of meetings.
- Handle confidential information and documents with the utmost discretion and professionalism.
- Screen and prioritize communications (email, calls, letters) on behalf of the GM.
- Follow up on action items and pending tasks assigned by the GM to various departments.
- Conduct research and compile briefing notes, reports, or summaries as required.
- Coordinate internal and external meetings: prepare agendas, take minutes, and distribute action points.
Administrative & Office Support
- Maintain systematic filing systems (physical and electronic) for ease of retrieval.
- Manage and replenish office supplies, stationery, and front office consumables.
- Liaise with departments, clients, vendors, and external stakeholders on behalf of the GM.
- Support HR and operations with administrative tasks as delegated.
- Assist in the preparation of company events, meetings, and client entertainment activities.
Job Requirements
- Bachelor’s degree or Diploma in Business Administration, Secretarial Studies, Office Management, or a related field
- Minimum 2–3 years of proven experience in a receptionist, PA, or executive assistant role.
- Prior experience in a manufacturing, industrial, or fast-paced commercial environment is an added advantage.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
- Fast and accurate typing skills; familiarity with virtual meeting platforms (Zoom, Teams).
- Experience using multi-line telephone systems and office equipment.
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- Read the Job description attached.
- Apply using the Instructions Provided.
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Application ends in 15d 17h 3min
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