Admin Transit
Full time @Médecins Sans Frontières posted 1 hour ago in Administration Shortlist Email JobJob Detail
-
Job ID 25276
-
Career Level Officer
-
Experience 3 Years
-
Gender Both
-
Industry Administration
-
Qualifications Degree Bachelor
-
Job Type Full time
Job Description
BACKGROUND:
Medecins Sans Frontieres (MSF) is an Intemational independent medical humanitarian Organization that delivers aid to people affected by armed conflict, epidemics, natural disasters and exclusion from health care. MSF offers assistance to people based on need irrespective of race, religion, gender or political affiliation.
Medecins Sans Frontieres – Support Unit Kampala (SUKA) is looking to recruit a suitable candidate for the position below.
| Job Title: | Admin Transit |
| Level: | 08 |
| Duty Station: | Kampala |
| Number of Positions: | 01 |
| Supervisor: | HR Coordinator |
| Contract Duration: | 1 year (Renewable, with 6 months probationary period) |
Expected Start Date: 1st October 2026
SUMMARY OF RESPONSIBILITIES:
Responsible for the day-to-day management of staff movements and associated processes according to MS’s standards and procedures and the local legislation in order to ensure the smooth running of MS’s activities.
KEY RESPONSIBILITIES:
Managing visas, plane tickets and associated required processes for the arrival and departure for both international staff and visitors to/from the country in connection with HQ. (headquarters).
- Coordinating the movements of staff (local and international) and related administrative formalities (passports, visas, per diems) with the projects and headquarters.
- Updating of movement-related tools and Mission contact information and their regular distribution (incl. movement lists and evacuation/ists).
- Responsible for sending information on movement restrictions, security rules, Security Guideline and the Welcome file to all new arriving staff/visitors to SUKA (Support Unit Kampala).
- Responsible for the preparation of per diems, modes of telecommunication, lodging and in collaboration with the HR Assistant allocation of guesthouse rooms to international stafl and visitors.
- Working closely with external partners to stay informed on policies and procedures related to movements, entry/work regulations (immigration, UN, airlines, INGO/NGOs, other MSF Operating Centers…)
Responsible for all administrative tasks required for personnel transiting through Kampala (inci. transportation, briefings, fin-ncial matters and lodging) Responsible for the filing of administrative doc nents according to MSF standards and local legislation and sending required documentation to HQ in a timely manner. - Is responsible for sending the required documents such: End of Mission Document (EOM), contract amendments, follow-up of inte tional staff leave
to HQ while respecting deadlines. - Is responsible for the proper archiving of administrative documents according to MSF standards and applicable country legislation
- Translates documents and / or interprets conversations if necessary.
- Any other duty as may be assigned by the supervisor from time to time.
- Committed and adhere to MSF Principles.
REQUIREMENTS:
Education: Degree in Business Administration, Public Administration, Office & Information Management, or Administrative Science
Experience: Minimum of three (3) years’ experience in similar roles. Previous working experience with MSF or other INGO is an asset.
Competences/Skills: Must be computer literate (word, outlook, excel). High level of organization and planning skills. High level of integrity and accountability. Results and Quality Oriented; Teamwork; Flexibility; Mobility Able to work with Multidisciplinary and Multicultural People and with flawless communication.
Language: English is essential. French is an added advantage
HOW TO APPLY:
Interested candidates are invited to submit their application letter and a detailed
CV merged in a SINGLE PDF or WORD document via email:
msfch-kampala-recruitment@
Only pre-selected candidates will be contacted. If you have no news within 4 weeks from the deadline, you can consider that you have not been pre-selected.*
Shortlisted candidates contacted for interviews will be required to come with original copies of academic documents, previous work certificates or a letter of introduction from the current employer.
At MSF, we are committed to an inclusive culture that encourages and supports the diverse voices of our staff members. We strive to create workplaces where teams of people with diverse backgrounds, characteristics, perspectives, ideas, and experiences work together for the social mission of MSF to create better outcomes for the patients and the communities we work with. We welcome applications from individuals of all genders, ages, sexual orientations, ethnicities, background, religions, beliefs, abiliy status, and all other diversity characteristics.
MSF does not tolerate sexual exploitation and abuse, any kind of discrimination or harassment, including sexual harassment. All selected candidates will, therefore, undergo reference checks.
By submitting your application, you consent to MSF staff using your data only for the recruitment process to have all the information and documents necessary to proceed with the recruitment, velidation of your application and selection of the most suitable candidate.
Please note that applying to MSF is free of charge, MSF does not charge applicants to consider their application
- Click the GREEN BUTTON “APPLY FOR THE JOB“
- You will be re-directed to the Source/Application Procedure.
- Read the Job description attached.
- Apply using the Instructions Provided.
Disclaimer Notice:
- No payments should be made during the application process.
- The Scholar Jobline Doesn’t recruit on behalf of the Employer
- If you need assistance, ask for help in the whatsApp group.
- If you do not have a whatsApp group for the latest job updates, CLICK HERE TO JOIN
- The Scholar Jobline Whatsapp Community has jobs, internships, freelancing gigs and volunteering Opportunities.
- CLICK HERE TO JOIN
Other jobs you may like
-
Sales & Marketing Manager
- @ Roofings Limited
- Kampala District