LifeLink Medical Centre/Hospital Job Description for Internal Auditor

DUTY STATION       : Lifelink Hospital & Medical Centre

DEPARTMENT         : Internal Audit

POSITION                 : Internal Auditor

REPORTS TO            : Medical Director

INTERFACES WITH : Senior Management team and Heads of Departments.

JOB REQUIREMENTS

• Bachelor’s degree in finance, Accounting, Commerce or related discipline from a recognized university.
• Professional accounting qualification completed (ACCA, CPA)
• Certification in any of the following: Certified Internal Auditor (CIA) or Certified Information System Auditor (CISA) will be an added advantage
• Full membership of the Institute of Certified Public Accountants of Uganda (ICPAU)
• A minimum of 5 years’ experience of internal or external audit with a reputable organization of which at least 3 years must be as Manager or at a Supervisory level;

Experience in auditing medical facilities is desired. Working exposure with a reputable audit firm will be added advantage

CORE COMPETENCIES

• Broad knowledge and understanding of current internal audit legislation with the ability to maintain up to date knowledge and share developments with management.
• Exposure and experience using and implementing audit procedures, including planning, techniques, test and sampling methods.
• Strong knowledge of finance and financial and management accounting
• Knowledge of computerized accounting and audit record keeping systems
• Knowledge of the principles, procedures and practices of accounting, financial records and transactions.
• Thorough understanding of auditing standards, audit procedures, including risk driven audit planning techniques and methods
• Ability to accurately prepare audit findings reports for presentation to the board and management
• Risk identification, assessment and prioritization
• Ability to demonstrate and maintain effective working relationships both internally and externally.
• Ability to achieve an appropriate balance between the independence of the internal auditor’s role with the need to work collaboratively with management for the betterment of the organization.
• Excellent verbal, written and presentation skills
• An excellent communicator, able to provide technical support in a strategic and collaborative manner
• Ability to work under minimum supervision (work autonomously, plan and prioritize own workload)
• Good analytical skills and attention to detail
• Demonstrate excellent interpersonal communication skills, particularly in communicating technical information to a non-technical audience.
• Possess strong coaching skills.
• Concern for Quality and Standards
• High level of Integrity
• Good time management
• Ability to apply sound judgement, think creatively and find effective solutions to complex problems.

• Ability to work under minimum supervision (work autonomously, plan and prioritize own workload)

SPECIFIC JOB RESPONSIBILITIES

Strategic Direction

• To provide strategic audit planning to LifeLink Management
• To ensure that the internal control systems are evaluated for effectiveness on a continuous basis

Stakeholder Management

• Assess managements and Board’s level of compliance with various contracts/ agreements; and LifeLink’s policies and procedures.

Process Management

• Make recommendations on the systems, processes, operations and procedures reviewed; follow up agreed actions with management.
• Conduct regular follow up of all open internal and external audit findings to ensure implementation by LifeLink management.
• Draft audit work plans and programs; and discuss with the Board and Medical Director in preparation for audits that span all major LifeLink business processes.
• Conduct value for money audits at all Lifelink facilities. Provide recommendations on how economy, effectiveness and efficiency can be improved for better use of resources.
• Assess the entity’s IT Systems including the design and operating effectiveness of the automated, IT dependent manual controls and the effectiveness of the IT General Controls.
• Conduct financial, regulatory, operational reviews and compliance testing of policies and procedures to establish reliability and integrity of financial and operating information.
• Prepare and retain comprehensive audit working papers for all key audit and compliance processes.
• Prepare and submit timely Internal Audit reports to the LifeLink Board highlighting work done, findings and relevant recommendations.
• Investigate occurrences of indiscipline, fraud, embezzlement, waste and bring such occurrences to the attention of the Board.

Support To Staff & Other Managers

• Work with the management team to incorporate capacity building for staff in audit processes when gaps in compliance are identified.

Risk Management

• Analyze risks in relation to each process reviewed and test the effectiveness of the control design and whether the controls are operating effectively.
• Advise and guide the directors on areas that require risk management and control (participate in generating and maintaining an updated risk register

Compliance

• Assist all departments to ensure compliance with LifeLink policies and procedures
• Ensure that all LifeLink policies and procedures are in compliance with relevant legislation

Communication And Relations

• Keep the Directors aware of all key audit developments.
• Maintain healthy relationships with management, staff and stakeholders.
• Facilitate top-down communication with the purpose of implementation of Life Link audit strategies and bottom-up communication with the purpose of informing strategy.

Reporting

• Management reports on internal controls
• Monthly internal audit reports
• Prepare operational and risk assessment reports for management analysis.
• Monthly update on Internal Audit Plan
• Monthly update on internal audit activities
• Monthly Audit function performance reports
• Quarterly Audit Goals
• Up to date Risk Register
• Operational Budgets
• Internal Controls and SOPs Manual
• Internal Audit Manual- Updated

• Incident reports (Audit function)