Senior Assistant Secretary
Full time @Hoima District Service Commission posted 2 weeks ago in Government Shortlist Email JobJob Detail
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Job ID 28301
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Career Level Officer
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Experience 2 Years
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Gender Both
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Industry Administration
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Qualifications Degree Bachelor
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Job Type Full time
Job Description
Applications are invited from suitably qualified Ugandans to fill the vacancies which exist in Hoima District Local Government on replacement basis. Applications to be submitted in triplicate on PSC Form 3, (Revised 2008) & ESC Form 3, 1998 for Teachers. All applications should be addressed to the Secretary, Hoima District Service Commission, P.O. Box 465, Hoima.
Senior Assistant Secretary
S/N: 2
Job Title: Senior Assistant Secretary
Salary Scale: U3
No. of Positions: 01
Department: Administration
Ref. No: HDSC/INT/02/09/2026
Cause of Vacancy: Replacement
Form of Advert: Internal
Job Title
Senior Assistant Secretary (SAS)
Other Title
Secretary to the District Land Board
Salary Scale
U3
Reports to
Chairperson (District Land Board)
Responsible for
District Land Board Secretariat Staff
Job Purpose
To provide day to day management and administrative services to facilitate effective functioning of the District Land Board.
Key Outputs
i. Administrative duties of the District Land Board performed;
ii. Lease applications prepared;
iii. Lease offer advertisements made;
iv. Records of Board meetings and minutes taken and Reports prepared;
v. Decisions of the Board communicated to relevant authorities;
vi. Board records and other documentation kept;
vii. Technical advice on land issues to the Land Board provided; and
viii. Board meetings scheduled and communications to members made.
Key Functions
i. Undertaking administrative duties to facilitate the effective operation of the District Land Board;
ii. Processing lease application documents for submission to the Land Board;
iii. Preparing lease offer advertisements for the allocation of newly gazetted land;
iv. Recording minutes of the meetings of the District Land Board;
v. Communicating the decisions of the Board to the relevant parties and authorities;
vi. Keeping safe custody of records of the Land Board;
vii. Providing technical advice to the Land Board;
viii. Scheduling Board meetings on advice of the Chairperson; and
ix. Preparing Work plans, budgets and quarterly reports for the Board and submit them to the relevant authorities.
Person Specifications
(i) Qualifications
- An Honors Bachelors Degree in Social Sciences, Development Studies, Social Work and Social Administration or Arts or Business Administration/ Business studies (Management option) or Bachelor of Management Sciences, from a recognized University.
- A certificate in Administrative Officer’s Law from a recognized institution.
(ii) Experience
At least three (3) years of experience as an administrative officer in public or reputable organization.
(iii) Competences
- Policy Management
- Running Effective Meetings;
- Public relations and customer care;
- Communication;
- Ethics and integrity; and
- Concern for quality and standards
The closing date for receiving applications is on Monday, 26th October, 2026. At 5pm. Application forms are obtainable at District Service Commissions Offices Country wide and at Public Service Commission offices or can be downloaded from the Public Service Commission website: www.publicservice.go.ug Applicants should attach 3 photocopies of their Certificates, Pass-slips, Academic transcripts, Passport photographs, Identity cards (including institutional and National identity cards), and should indicate; Job Title, Reference number, Telephone contacts, email and postal addresses.
Serving officers should route their applications through the Responsible Officers who should be informed of the closing date to avoid delay.
NOTE:
- ALL ACADEMIC DOCUMENTS SHOULD BE FULLY CERTIFIED.
- RECRUITMENT INTO PUBLIC SERVICE IS A FREE SERVICE. BE AWARE OF CON MEN AND CON WOMEN. GIVING, PROMISING OR OFFERING ANYTHING TO INDUCE MEMBERS OF THE DISTRICT SERVICE COMMISSION/TECHNICAL TEAM OR ANY OTHER PERSON AT THE DISTRICT OR ELSEWHERE IS ILLEGAL AND ANYONE WHO DEMANDS ANY BRIBE FROM JOB APPLICANT SHOULD BE REPORTED TO RELEVANT GOVERNMENT AGENCIES LIKE IG, STATE HOUSE ANTI – CORRUPTION UNIT, CAO, RDC, DISO, LC V AND POLICE
- ANY FORM OF INFLUENCE PEDDLING AND BRIBERY SHALL LEAD TO AUTOMATIC DISQUALIFICATION OF THE APPLICANT
N.B: For job descriptions and specifications, contact Ministry of Public Service Website www.publicservice.go.ug, www.hsc.go.ug, Scheme of Service for Education.
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- Read the Job description attached.
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