Principal Assistant Secretary
Full time @Hoima District Service Commission posted 2 weeks ago in Government Shortlist Email JobJob Detail
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Job ID 28304
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Career Level Officer
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Experience 2 Years
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Gender Both
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Industry Administration
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Qualifications Degree Bachelor
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Job Type Full time
Job Description
Applications are invited from suitably qualified Ugandans to fill the vacancies which exist in Hoima District Local Government on replacement basis. Applications to be submitted in triplicate on PSC Form 3, (Revised 2008) & ESC Form 3, 1998 for Teachers. All applications should be addressed to the Secretary, Hoima District Service Commission, P.O. Box 465, Hoima.
Principal Assistant Secretary
S/N: 1
Job Title: Principal Assistant Secretary
Salary Scale: U2L
No. of Positions: 01
Department: Administration
Ref. No: HDSC/INT/01/09/2026
Cause of Vacancy: Replacement
Form of Advert: Internal
Job Title
Principal Assistant Secretary (PAS)
Salary Scale
U2
Reports to
Deputy Chief Administrative Officer
Responsible for
- Senior Assistant Secretary – Administration
- Senior Office Supervisor
Job Purpose
To assist the Deputy Chief Administrative Officer in coordinating and monitoring all Departmental projects, programmes and administrative matters.
Key Outputs
i. Preparation of Audit query responses coordinated and actions on PAC directives initiated;
ii. Inventory of equipment and fixtures in the District managed and updated;
iii. Quarterly and annual performance reports for the Administration Department produced;
iv. Responses for the CAO to queries raised in Council compiled;
v. Routine inquiries, Media and public relations matters affecting the District coordinated;
vi. Activities and service delivery performance in the District monitored and evaluated;
vii. Functions and meetings at the District organized;
viii. Accountability for financial and other public resources in the District enforced;
ix. Adherence to National and District priorities, policies, programmes and legal obligations in the District monitored;
x. Technical support on implementation of Government policies to sub-sectors in the District provided;
xi. Acquisition and utilization of logistics in the District Monitored; and
xii. Speeches for CAO and other superiors prepared.
Key Functions
i. Coordinating the preparation of audit query responses and initiating actions on PAC directives;
ii. Managing, updating and monitoring inventory of equipment, fixtures and logistics in the District;
iii. Producing quarterly and annual performance reports for the Administration Department;
iv. Compiling responses for the CAO to queries raised in Council meetings and writing speeches for CAO and other superiors;
v. Channeling routine inquiries and coordinating media and public relations matters affecting the District;
vi. Organizing functions and meetings at the District;
vii. Enforcing accountability for financial and other public resources in the District;
viii. Monitoring and evaluating departmental activities and projects to ensure proper service delivery;
ix. Monitoring adherence to National and District priorities, policies, programmes and legal obligations in the District; and
x. Providing technical support on implementation of Government policies to sub-sectors in the District.
Person Specifications
(i) Qualifications
- Should have an Honors Bachelors Degree in Social Sciences, Development Studies, Social Work and Social Administration or Arts or Management or Law or Commerce (Management option) or Business Administration (Management option) or Business Studies (Management option) or Management Science plus a Certificate in Administrative Law and post graduate Diploma in Public Administration and Management from a recognized University or Institution.
(ii) Experience
Should have a working experience of at least six (6) years, three of which should have been at the level of Senior Assistant Secretary or Senior Officer Level handling administrative duties in Government or equivalent level of experience from a reputable organization.
(iii) Competences
- Planning and Budgeting;
- Communication;
- Ethics and Integrity;
- Result Oriented;
- Accountability; and
- Team Work.
The closing date for receiving applications is on Monday, 26th October, 2026. At 5pm. Application forms are obtainable at District Service Commissions Offices Country wide and at Public Service Commission offices or can be downloaded from the Public Service Commission website: www.publicservice.go.ug Applicants should attach 3 photocopies of their Certificates, Pass-slips, Academic transcripts, Passport photographs, Identity cards (including institutional and National identity cards), and should indicate; Job Title, Reference number, Telephone contacts, email and postal addresses.
Serving officers should route their applications through the Responsible Officers who should be informed of the closing date to avoid delay.
NOTE:
- ALL ACADEMIC DOCUMENTS SHOULD BE FULLY CERTIFIED.
- RECRUITMENT INTO PUBLIC SERVICE IS A FREE SERVICE. BE AWARE OF CON MEN AND CON WOMEN. GIVING, PROMISING OR OFFERING ANYTHING TO INDUCE MEMBERS OF THE DISTRICT SERVICE COMMISSION/TECHNICAL TEAM OR ANY OTHER PERSON AT THE DISTRICT OR ELSEWHERE IS ILLEGAL AND ANYONE WHO DEMANDS ANY BRIBE FROM JOB APPLICANT SHOULD BE REPORTED TO RELEVANT GOVERNMENT AGENCIES LIKE IG, STATE HOUSE ANTI – CORRUPTION UNIT, CAO, RDC, DISO, LC V AND POLICE
- ANY FORM OF INFLUENCE PEDDLING AND BRIBERY SHALL LEAD TO AUTOMATIC DISQUALIFICATION OF THE APPLICANT
N.B: For job descriptions and specifications, contact Ministry of Public Service Website www.publicservice.go.ug, www.hsc.go.ug, Scheme of Service for Education.
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