Applications are invited from suitably qualified Ugandans to fill in the vacant posts in Bukedea District Local Government.

Assistant Records Officer

• Department: Administration

• Salary Scale: U5

• Number of Vacancies: 01

• Cause of Vacancy: New establishment

• Reference Number: BDLG/BDSC/Admin/156/01/02/2026

Intérested persons can obtain application forms (PSC Form 3, 2008) for non-teaching and ESC Form No.3 revised (1998) for Teaching candidates with three (3) most recent passport size photographs, curriculum vitae, employment record if any, national identity card, certified academic and professional documents by awarding body, valid driving license for drivers, valide-registration certifcate for teachers and any other relevant documents to the Secretary, District Service Commission, P.O. Box 5026 Bukedea

The post and reference numbers should be clearly stated in the application form.

The deadline for receiving the application is 30th November, 2026 at 5.00 p.m

Those already in government service MUST route their application through the Responsible Officer who should be notified of the closing date to avoid inconveniences.

Application forms are obtainable from the office of the secretaries of the District Service Commissions Countrywide or Public Service commission or Education Service or can be downloaded from the PS website www.psc.go.ug. For detailed information of each position, refer you to the Job.

NOTE:

• Recruitment into Bukedea District Service Commission is a free service (Be warned of Conmen and Conwomen around).
• Anyone who demands any bribe from a  job applicant should be reported to the relevant Government authorities like GG, Statehouse Anti-corruption Unit, Ministry of Local Government, Resident District Commissioner, District Chairperson, Chief Administrative Officer or any other authority.
• “Bukedea District Service Commission stands for Zero Tolerance to Corruption”. Together we can build corruption free country.

Job Purpose

To facilitate the efficient flow, management, storage, retrieval and accessibility of information through effective records management systems to support administrative operations, service delivery, action and decision-making.

Key Outputs

• Correspondence received, registered, classified and properly documented.
• Classified information accurately filed and securely maintained.
• Correspondence routed to responsible officers for appropriate action.
• Records, files and registers regularly audited to ensure accuracy, completeness and proper maintenance of the records database.
• Disposal of obsolete and unwanted records and information appropriately scheduled.
• Records efficiently stored, retrieved and made accessible to authorized users.
• Records management systems and procedures effectively maintained.

Key Functions and Responsibilities

• Receive, register, sort and classify incoming and outgoing correspondence in accordance with established records management procedures.
• File and maintain classified information in an orderly, systematic and secure manner.
• Route correspondence and official documents to responsible officers for appropriate action and follow-up.
• Maintain records registers, indexes, file movement records and other records management tools.
• Conduct regular audits of records, files and registers to ensure accuracy, completeness and proper maintenance of the records database.
• Schedule and coordinate the disposal of obsolete and unwanted records in accordance with approved records retention and disposal procedures.
• Facilitate the timely retrieval and access to records and information by authorized officers.
• Ensure the proper storage, security, confidentiality and preservation of official records.
• Update records management systems and databases to ensure accurate and up-to-date information.
• Monitor the movement of files and ensure that records are properly tracked and accounted for.
• Provide guidance and support to the Records Assistant on routine records management activities.
• Perform any other duties related to the position as may be assigned by the supervisor.

Person Specifications

Academic and Professional Qualifications

• Advanced Certificate of Education (UACE) from a recognized institution.
• Diploma in Library and Information Science (DLIS) or Diploma in Records and Information Management (DRIM) from a recognized institution.

Competencies and Skills

• Information and Communication Technology (ICT): Ability to use computers and relevant information management systems in handling records and information.
• Records and Information Management: Knowledge of records classification, filing, storage, retrieval, preservation and disposal procedures.
• Communication Skills: Ability to communicate effectively and maintain proper documentation and correspondence.
• Concern for Quality and Standards: Ability to maintain accuracy, confidentiality and high standards in records management.
• Time Management: Ability to prioritize assignments, meet deadlines and ensure timely processing and retrieval of records.
• Attention to Detail: Ability to maintain accurate records and identify errors or inconsistencies in documentation.
• Confidentiality and Integrity: Ability to handle official information responsibly and maintain confidentiality.
• Organizational Skills: Ability to systematically arrange, maintain and retrieve records efficiently.

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