Accounts Reconciliation Officer

Job Title: Accounts Reconciliation Officer

Reports To: Financial Controller

Department: B2B Commercial

Duty Station: Office Based

Job Summary

The Accounts Reconciliation Officer is responsible for ensuring the accurate, timely, and complete reconciliation of all company bank accounts. The role safeguards financial integrity by identifying discrepancies, investigating unusual transactions, resolving outstanding reconciliation items, and maintaining accurate General Ledger (GL) balances. The incumbent supports audit activities, strengthens internal financial controls, and provides reliable visibility of cash positions across all business segments, including Retail, Commercial Fuels, LPG, Aviation, and Lubricants.

Key Deliverables

Perform daily reconciliations for all company bank accounts and submit supporting documentation in accordance with established finance procedures.
Investigate, track, and resolve outstanding reconciliation items, ensuring no unresolved item exceeds the approved ageing threshold.
Maintain accurate bank General Ledger (GL) balances through timely posting, correct classification of transactions, and prompt correction of errors.
Prepare complete, accurate, and audit-ready reconciliation schedules and supporting documentation for internal and external audits.
Identify, investigate, and escalate unusual, irregular, or potentially fraudulent transactions in line with internal control procedures.
Ensure full compliance with finance policies, banking procedures, internal controls, and reporting deadlines.
Collaborate with Treasury, Finance, Operations, and other stakeholders to resolve reconciliation issues efficiently.
Monitor reconciliation trends and recommend process improvements to enhance financial accuracy and control.

Expected Outcomes

100% completion of daily bank reconciliations with zero unexplained variances.
Timely resolution of all outstanding reconciliation items within approved timelines.
Accurate, complete, and audit-ready bank reconciliation files.
Clean and fully reconciled bank General Ledger accounts with minimal audit queries.
Improved financial controls and enhanced accuracy of cash reporting.
Timely support to internal audits, external audits, and cross-functional finance activities.
Full compliance with finance policies, banking procedures, and reporting requirements.

Qualifications

Minimum Requirements

Bachelor’s Degree in Accounting, Finance, or a related discipline.
Professional qualification or progress towards CPA, ACCA, or an equivalent accounting certification is an added advantage.

Experience

Experience in financial accounting, bank reconciliations, or transaction analysis.
Experience working with multiple bank accounts and reconciliation processes.
Exposure to audit processes and internal control frameworks.
Experience using ERP systems or accounting software is an added advantage.

Technical Competencies

Bank reconciliation and General Ledger management.
Financial accounting and transaction analysis.
Cash management and financial controls.
Audit preparation and compliance.
Financial reporting and documentation.
ERP and accounting systems.
Microsoft Excel and financial data analysis.
Risk identification and fraud awareness.

Working Environment

Office-based finance role with regular collaboration across Finance, Treasury, Operations, auditors, and other business units.
Requires strict adherence to financial controls, confidentiality requirements, and reporting timelines.
Operates in a fast-paced environment with multiple reconciliation activities and reporting deadlines.
Requires high levels of accuracy, attention to detail, and the ability to manage competing priorities effectively.

Job Detail

Job Description