Administrative Assistant

Job Detail

Job Purpose:To provide administrative and secretarial support for a proper office environment

Specific Duties and Responsibilities

Draft correspondence, scheduling appointments, organizing and maintaining files.
Respond to telephone inquiries, giving information to callers and routing calls to appropriate officials and also placing outgoing calls.
Update the office diary, providing information to callers and visitors, typing letters and reports as well as filing and retrieving documents.
Receive official visitors and walk-in customers by ascertaining the nature of business and directing them accordingly.
Receive, sorting, recording and distributing mail, general correspondence and documents to appropriate officials.
Schedule appointments and screening requests for meetings, synchronizing and updating the Project Coordinator’s appointments.
Prepare both local and international itineraries, confirming travel, freight and hotel reservations.
Locate and attach appropriate files to correspondence or queries as well as organizing filing and retrieval systems.
Oversee the proper maintenance, storage, retrieval of files and documents in order to ensure that they are accessible and secure.

Qualifications

Applicants should hold a Degree in Office Management and Secretarial studies from a recognised institution OR Degree in Public Administration or Social Sciences plus a diploma in Secretarial Studies.

Application Procedure

Important Notice:

No payments are required for this application process.
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