Job Summary
Our client in the ICT industry is seeking a highly organized, proactive, and professional Administrative/Personal Assistant to support the Managing Director and broader team. The ideal candidate will provide comprehensive administrative and executive support, ensure smooth day-to-day operations while managing priorities with a high level of discretion, efficiency, and attention to detail.
Job Description
Administrative Support
- Manage and screen calls, emails, and correspondence, responding where appropriate
- Coordinate internal and external meetings, including scheduling, agenda preparation, and minute-taking
- Prepare reports, presentations, and business correspondence
- Maintain well-organized electronic and physical filing systems
- Ensure smooth day-to-day office operations
- Oversee office supplies and liaise with vendors and service providers
- Support company events, client engagements, and internal coordination activities
Coordination & Communication
- Serve as a key liaison between the Managing Director and internal/external stakeholders
- Track and follow up on action items to ensure timely execution
- Facilitate coordination across departments and project teams
- Maintain professional communication with clients, partners, and suppliers
Operational & Personal Support
- Provide administrative support on basic financial processes (expense tracking, invoice processing, petty cash)
- Assist with documentation related to client engagements, contracts, and compliance
- Support preparation of client proposals and project documentation
- Manage select personal tasks for the Managing Director where required (e.g., scheduling, travel arrangements)
- Help in bid preparation, submission and order follow up.
Job Requirements
- Bachelor’s degree in Business Administration, Management, or a related field
- 1–3 years of experience in an Executive Assistant, Administrative, or similar role
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Key Competencies
- Strong organizational and time management skills
- High level of discretion and confidentiality
- Excellent written and verbal communication skills
- Ability to multitask and prioritize effectively in a fast-paced environment
- Strong attention to detail and problem-solving skills
- Professional demeanor and interpersonal skills