Responsibilities
A. Key Responsibilities
The Administrative Specialist will be responsible for:
- Preparation of local contracts (service contracts, local subsidies).
- Providing advice to Partner organisations on finance & contracts issues.
- Providing administrative support for project-related events and activities in Uganda.
The Administrative Specialist performs the following tasks:
B. Specific Tasks
Preparation of local contracts (service contracts, local subsidies)
- Conducting Financial and Legal Eligibility Checks for potential recipients of financing agreements as per GIZ guidelines
- Preparing tender processes relevant for the programme
- Assessing budgets of potential programme partners regarding plausibility.Providing advice to Partner organisations on finance & contracts issues
- Orientation sessions on GIZ regulations for contractual partners.
- Accompanying implementation and providing advice on finance & contracts issues as needed.
- Conducting spot checks.
Setting up a comprehensive work package supporting partner organisations with the introduction of proper accounting systems
- Conducting needs assessment and conceptualizing the work package (incl. procurement of software licences, technical support for software installation; training development and provision of backstopping);
- Drafting Terms of Reference and other relevant documents for service procurement;
- Steering the service provider during implementation;
- Quality assurance in coordination with Service Provider and partner organisations;
Providing administrative support for project-related events and activities in Uganda and other tasks
- Preparing procurements and tender processes relevant to in-kind programme activities in Uganda such as conferences, workshops, consultancy contracts
- Supporting the project team during project-related events and activities
- Providing administrative assistance for relevant project contracts and finance processes (re Local Subsidies) in coordination with relevant Service Units in other Countries, particularly KenyaCommunication
- Ensuring regular, transparent and pro-active communication within the programme financial team and the programme management.
- Ensuring regular, transparent and pro-active communication with the GIZ Uganda’s admin and finance unit.
- Ensuring documentation of financial and contractual processes.
Project Inventory Management
- Setting up and maintaining the inventory for the Sudan Governance Project
- Assisting Finance management Staff from other Sudan projects with inventory management
Other Duties/Additional Tasks
- Perform other duties and tasks at the request of management.
How to apply
- Applications and CVs should be in one document and a maximum of 5 pages only and sent electronically, quoting the position and reference number.
- Please include name and contact of three references. One official reference from your current workplace is a MUST.
- Eligible candidates are encouraged to apply to the Head of Human Resources by email to vacancy@futureoptions.org until 11:59pm on Sunday 14th June 2026.
Please note: This is a national position. Only the shortlisted candidates will be contacted.
Disclaimer: GIZ DOES NOT charge any kind of FEE(s) at whichever stage of the recruitment process.
