ASSISTANT SECRETARY
Full time @Gulu University posted 2 weeks ago in Administration Shortlist Email JobJob Detail
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Job ID 27945
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Career Level Officer
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Experience 3 Years
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Gender Both
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Industry Administration
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Qualifications Degree Bachelor
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Job Type Full time
Job Description
ASSISTANT SECRETARY
Position: Assistant Secretary
Vacancy: One (01)
Salary Scale: PU6.2
Report To: Head of Department
Purpose of the Job
To assist in managing the administrative functions in the office.
Key Duties and Responsibilities
i. Assists in editing and finalization of correspondence and memoranda of understanding for the office.
ii. Organises and manages conferences and meetings convened by the Office.
iii. Requests and accounts for funds and other consumables for the Office of the Vice Chancellor
iv. Liaises with the Communication Officer to prepare media and press briefings.
v. Updates and follows up on delegated tasks to ensure progress and adherence to deadlines.
vi. Performs any other duties assigned from time to time.
Key Output
i. Correspondences and memoranda of understanding for the office edited and finalised.
ii. Conferences and meetings convened by the Office Organised and managed.
iii. Funds and other consumables for the Office requested and accounted for.
iv. Media and press briefings prepared in liaison with the Communication Officer.
v. Progress and adherence to deadlines for the delegated tasks followed and updated.
vi. Any other assigned duties performed.
Essential Skills and Competencies
i. Ability to communicate effectively.
ii. Interpersonal skills
iii. Teamwork
iv. Negotiation skill
v. Organizational skill
vi. Report writing skill
Person Specifications
Must Possess an honours Bachelor ‘s Degree in any of the following disciplines: Public Administration, Social Sciences, Development Studies, Social Work and Social Administration, Business Studies (Management), Business Administration (Management), Law, Management Science or a related field from a recognized higher education institution.
Work Experience
Minimum of three (03) years’ experience in administration in a reputable institution.
Age Limit
The applicant must be forty-five (45) years or below at the time of application.
Tenure of Appointment
The appointment shall be on permanent terms upon successful completion of a probationary period of six months (Where applicable).
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