Procurement & Purchasing Assistant

Job Detail

Supports the operational procurement process to ensure the timely acquisition of required company goods and services.
Verifies purchase requests, prepares purchase orders, and coordinates fair quotation evaluations while upholding strict ethical standards.
Maintains comprehensive procurement records and liaises across departments to support internal control and audit compliance.

Receive and examine approved purchase requests to ensure descriptions, quantities, specifications, and authorizations are complete.
Issue requests for quotations to approved suppliers and organize submissions for objective comparison without manipulating information.
Prepare purchase orders in accordance with internal authorization and approval workflows.
Follow up directly with suppliers to monitor delivery dates, lead times, and outstanding orders.
Match supplier invoices against purchase orders and receiving notes before forwarding documentation to the finance department.
Maintain accurate supplier files containing contact details, prices, lead times, and product specifications.
Organize and maintain complete procurement files with all supporting documentation required for internal control and audits.
Liaise with warehouse, production, maintenance, quality, finance, and requesting departments to align purchasing activities.
Report any conflicts of interest, gifts, unofficial payments, or supplier pressure strictly according to company policy.

Numeracy and attention to detail for comparing quotations and checking procurement records.
Clear verbal and written communication for supplier engagement and interdepartmental liaison.
Computer literacy and readiness to learn enterprise resource planning (ERP) procurement modules.
Systematic organization and filing for accurate recordkeeping and audit preparation.
High ethical awareness and personal integrity in purchasing and supplier interactions.

Degree, Diploma, Higher/National Diploma, Certificate, National Certificate, or vocational qualification in Procurement, Supply Chain, Logistics, Business Administration, Commerce, Accounting, Economics, Entrepreneurship, Stores Management, or related disciplines.
Uganda Advanced Certificate of Education (UACE) or Uganda Certificate of Education (UCE) with appropriate business or computer training.
Professional procurement study such as CIPS is an added advantage.

No prior work experience required.
Onboarding training is provided covering procurement workflows, quotation collection, purchase orders, supplier communication, basic negotiation support, document matching, ERP systems, ethics, and filing.

You will be asked to log in or create a candidate account before applying.

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