PROJECT ADMINISTRATIVE AND OUTREACH ASSISTANT
Full time @ISSD UGANDA posted 4 days ago in Agriculture Shortlist Email JobJob Detail
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Job ID 58071
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Career Level Officer
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Experience 3 Years
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Gender Both
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Industry Administration
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Qualifications Degree Bachelor
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Job Type Full time
Job Description
Position Overview:
The Project Administrative & Outreach Assistant will provide day-to-day administrative, data management, and community outreach support to the project team in either Jinja or Kamuli. The role combines office administration with field-based tasks to ensure smooth mobilization, engagement and skilling of youth trainees, accurate record-keeping, and efficient organisation of all skilling activities.
Reporting and supervision The Project Administrative & Outreach Assistant will report to the Administration & HR Officer while working closely with the Project Manager, Finance Officer and Skill Officers.
Main Duties and Responsibilities
The Project Administrative & Outreach Assistant has the following specific duties and responsibilities.
Front Desk Management:
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Manage the office receptionist area
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Professionally attend to visitors, partners & project young women
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Support project administrative work as stipulated by ISSD Uganda code of conduct.
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Receive incoming and Outgoing mails on behalf of the project
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Support and disseminate communications in a timely and ethical manner
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Maintain a safe and clean working space
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General Administration Management:
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Manage office operations including ensuring cleanliness of the office, preparation for meetings and tidiness within offices.
▪ Manage & monitor office supplies stock, receive all procured items, update the stores records and handle shortages while maintaining updated, accurate and valid project stores records.
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Organize a filing system for important and confidential company & project documents under your docket
Project Administrative and Outreach Assistant
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Maintain the project’s organizational travel plan and update the schedules accordingly
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Support the Administrative preparation of Audit
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Support the project to arrange travel and accommodation as per approved requests
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Support the project staff with filing e.g. program documents, photocopies and scanning of documents.
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Maintain the office and keep the equipment in check
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Any other duties as will be assigned by the supervisor
Support for youth engagement and skilling activities planned
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Distribute youth skilling adverts, flyers, and other promotional materials in targeted communities, institutions and public places
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Collect completed youth application forms and maintain a physical record of all submissions
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Respond to inquiries about skilling opportunities, providing clear and accurate information on the eligibility criteria, application procedures, available skilling options, queries or concerns from applicants and their families
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Build and maintain positive relationships with local leaders, youth groups, and community resource persons to boost project visibility
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Support entry of applicant and trainee data into the project database accurately and promptly while follow guidelines set by Enabel and the rest of the project team
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Generate summary reports on applications, participant demographics, and trainee attendance in activities and gather participant feedback
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Maintain confidentiality and comply with data protection requirements
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Support planning and on-site logistics for skilling workshops, including venue booking, catering arrangements, and participant registration
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Prepare and distribute training materials
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Support monitoring and evaluation activities such as follow-up phone calls to trainees
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Perform any other related tasks assigned to enhance project efficiency
Job Requirements and Competencies
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Diploma in Tourism and hospitality, Business Administration, Social Sciences, Community Development or related discipline
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2-3 years of relevant experience in an office setting, preferably in an administrative or clerical role, community mobilization or youth programme
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Excellent organizational skills, ability to prioritize, and comfortable working independently
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Exceptional oral and written communication skills, including strong spelling, grammar, and punctuation
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Must be committed to providing outstanding customer service and demonstrate strong interpersonal skills especially when dealing with youth and community leaders
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Strong attention to detail
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Proficient computer skills (Microsoft word, excel) and ability to operate general office equipment
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Ability to work independently, meet deadlines, and travel within project communities
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Ability to maintain a strict level of confidence
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Able to ride a motorcycle
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Commitment to inclusivity, diversity, and youth empowerment principles
How to apply
Interested and qualified individuals are encouraged to apply for this job by emailing your cover letter and CV maximum 3 pages to hr@issduganda.org, while indicating the job title in the email subject not later than 3rd October 2025 at 5:00pm EAT.
Important Notice:
- No payments are required for this application process.
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