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SENIOR ASSISTANT SECRETARY

Full time @Gulu University posted 19 minutes ago in Administration
  • Kampala District View on Map
  • Post Date : September 29, 2026
  • Apply Before : October 13, 2026
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Job Detail

  • Job ID 27946
  • Career Level  Officer
  • Experience  3 Years
  • Gender  Both
  • Industry  Administration
  • Qualifications  Degree Bachelor
  • Job Type  Full time

Job Description

SENIOR ASSISTANT SECRETARY

POSITION: SENIOR ASSISTANT SECRETARY
VACANCY: ONE (01)
SALARY SCALE: PU6.1
REPORT TO: UNIVERSITY SECRETARY

PURPOSE OF THE JOB

To manage the calendar and general administration of the Office of the University Secretary.

KEY DUTIES AND RESPONSIBILITIES

i. University Secretary.
ii. Manages records of important contacts to the Office of the University Secretary.
iii. Prepares administrative and other correspondences for the University Secretary as instructed.
iv. Undertakes official administrative assignments as instructed by the University Secretary.
v. Participates in the organization of university ceremonies and events involving the University Secretary.
vi. Organises both local and international itineraries for the office including confirming travel, freight and hotel reservations.
vii. Compiles relevant data or information for the University Secretary as instructed.
viii. Prepares speeches or briefs for the University Secretary.
ix. Oversees the security of persons and documents of the Office
x. Provides regular briefs to the University Secretary on the functioning of the Office.

KEY OUTPUTS

i. Appointments, meetings and other events scheduled, organized and managed.
ii. Records of important contacts to the Office managed’
iii. Administrative and other correspondences prepared.
iv. Official administrative assignments by the University Secretary undertaken
v. University ceremonies and events involving the University Secretary supported.
vi. Travel arrangements for the University Secretary managed.
vii. Data or information required by the University Secretary compiled.
viii. Speeches or briefs for the University Secretary prepared.
ix. Security of the office managed.
x. Regular brief to the University Secretary on the functioning of the Office tendered

ESSENTIAL SKILLS AND COMPETENCIES

i. Ability to communicate effectively
ii. Interpersonal skill
iii. Teamwork
iv. Negotiation skill
v. Reporting writing skill

PERSON SPECIFICATIONS

The applicant must possess the following

i. Master’s Degree in any of the following disciplines: Public Administration and Management, Development Studies, Arts, Management, Law, Business Administration (Management Option) or Business Studies (Management Option) or Management Science or a related field from a recognized higher education institution.

ii. Honours Bachelor ‘s Degree in any of the following disciplines: Public Administration, Social Sciences, Development Studies, Social work and Social Administration or Business Studies (Management Option) or Management Science, Law or a related field from a recognized higher education institution.

iii. Certificate in Administrative Law (candidates with Bachelor of Laws, need not to have a Certificate in Administrative Law).

WORK EXPERIENCE

Work experience of six (06) years, three (03) of which should be at the level of an Assistant Secretary or its equivalent in a reputable Institution.

TENURE OF APPOINTMENT

The appointment shall be on permanent terms upon successful completion of a probationary period of six (06) months (where applicable).

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