MD Driver and Office Support

Job Title: MD Driver and Office Support

Department: Corporate

Reports To: Managing Director

Duty Station: Office / Field

Job Summary

The MD Driver and Office Support is responsible for providing safe, reliable executive transport for the Managing Director (MD) and executive guests when required, while delivering dependable administrative support to ensure smooth office operations. The role involves route planning, preventive vehicle maintenance, proactive risk avoidance, document handling, banking errands, and support to commercial processes. The incumbent is expected to demonstrate excellent time management, professionalism, discretion, customer service, and strict adherence to HSSE standards and company protocols.

Key Responsibilities

Plan and execute optimal travel routes based on traffic conditions, road works, safety considerations, and meeting schedules to ensure timely arrival for official engagements.
Maintain daily vehicle readiness through cleaning, routine inspections, and scheduling preventive maintenance to ensure reliability and safety.
Provide courteous executive transportation for the Managing Director, Executive Vice President (EVP), and official guests, including baggage assistance and secure pick-up and drop-off procedures.
Adhere to defensive driving standards, HSSE guidelines, and risk avoidance procedures during all official travel.
Deliver and collect sensitive documents such as cheques, guarantees, and board papers while maintaining confidentiality and proper handover records.
Provide administrative and office logistics support, including internal mail distribution, filing, and bid-pack processing.
Coordinate office access during weekends, supervise cleaning and maintenance contractors, and ensure office readiness for the workweek.

Expected Outputs

Zero safety incidents and 100% on-time executive transportation.
Clean, roadworthy vehicle with no preventable downtime.
Accurate and timely completion of document delivery and banking errands.
Reliable office support with accurate records and proper handovers.
Clear and actionable site performance plans.

Qualifications

Minimum of Uganda Advanced Certificate of Education (UACE / A-Level).
Valid driving permit for both manual and automatic transmission vehicles.
Defensive driving certification is an added advantage.

Experience

More than three (3) years of professional driving experience supporting executives or corporate operations, including route planning and coordination.
Experience handling sensitive documents and providing office support is an added advantage.

Core Competencies

Excellent time management and reliability under tight schedules.
Strong customer service and interpersonal skills.
High attention to detail, confidentiality, and professional conduct.
Strong teamwork and proactive communication skills.

Working Environment

Field-oriented role involving frequent travel across the city and visits to banks, offices, and company facilities.
Requires strict adherence to HSSE standards and the ability to respond to changing schedules.
Regular coordination with Administration and Executive Offices while managing multiple tasks simultaneously.

Performance Metrics

On-time performance for Managing Director and executive guest transportation.
Vehicle condition, preventive maintenance compliance, and incident-free driving record.
Timeliness and accuracy of document delivery, banking errands, and internal distribution tasks.
Quality of office support, record-keeping, and stakeholder satisfaction.

Job Detail

Job Description