Accounts Payable Assistant
Full time @Britam Uganda posted 2 weeks ago in Administration Shortlist Email JobJob Detail
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Job ID 26604
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Career Level Officer
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Experience 3 Years
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Gender Both
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Industry Administration
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Qualifications Degree Bachelor
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Job Type Full time
Job Description
Description
Job Purpose
The role holder will be responsible for the day-to-day accounts payable function, including accounts payable and disbursement, tax filing and payment, receipting of company collections, medical accounting and reconciliation, intercompany accounting, fixed assets accounting, and bank and general ledger reconciliations. The role safeguards a robust internal control environment and regulatory compliance with the IRA and URA, supports IFRS-compliant financial reporting, and enables business continuity and the development of finance talent within the Finance Department, reporting to the Financial Accountant.
Key Responsibilities
- Process and disburse accounts payable transactions accurately and within agreed timelines, ensuring proper authorisation and supporting documentation for all payments.
- Prepare and submit statutory tax filings and payments, including URA returns, within regulatory deadlines and in full compliance with Uganda tax laws.
- Receipt and account for all company collections, ensuring accurate and timely recording in the general ledger.
- Maintain accurate medical accounting records and perform regular medical scheme reconciliations, resolving discrepancies promptly.
- Process and reconcile intercompany transactions and balances, ensuring consistency with Group reporting requirements.
- Maintain the fixed assets register, including additions, disposals and depreciation, and support periodic physical verification.
- Perform regular bank reconciliations across company bank accounts, investigating and resolving reconciling items in a timely manner.
- Perform general ledger reconciliations and support month-end and year-end closing processes.
- Support maintenance of a robust internal control environment across accounts payable, tax and
reconciliation processes, flagging control gaps for timely remediation.
- Support the preparation of IFRS-compliant financial reports and schedules for management, Group and regulatory reporting.
- Support external and internal audit processes, including preparation of audit schedules and timely implementation of audit recommendations, and liaise with the IRA, URA and other regulators on compliance matters as required.
- Provide backup support to the Finance Reporting Assistant and wider finance team, and perform any other duties as assigned by the Financial Accountant.
Key Performance Measures
- Accuracy and timeliness of accounts payable processing, disbursements and tax filings, with zero penalties for late or incorrect statutory submissions
- Accuracy and turnaround time of bank, general ledger, medical and intercompany reconciliations
- Audit findings closure rate and timeliness of implementation of audit recommendations
- Compliance with internal control requirements and IFRS reporting standards
- Timeliness and accuracy of month-end and year-end close support
Working Relationships
Internal Relationships
- Financial Accountant
- Finance Reporting Assistant
- Underwriting
- Claims
- Business Development
- Other departments as and when required
External Relationships
- Uganda Revenue Authority (URA)
- Insurance Regulatory Authority (IRA)
- External auditors, banks and suppliers
Knowledge, experience and qualifications required
Knowledge, Experience & Qualifications Required
- Bachelor’s degree in a business-related field, preferably accounting or finance
- A student or full member of the Institute of Certified Public Accountants of Uganda (CPA-U), or an equivalent professional qualification
- Minimum two (2) years’ experience in a similar accounts payable or finance role
- Sound knowledge and well-developed ICT skills, with hands-on experience in computerised accounting applications such as AIMS, ERP systems and Microsoft Office (Word, Excel and PowerPoint)
- Strong organisational, interpersonal and team-working skills, with the ability to transfer knowledge to colleagues and adapt to changing priorities
Competencies
Technical & Functional Competencies
- Strong technical accounting knowledge with high
accuracy in transaction processing, reconciliations
and reporting
- Sound understanding of internal controls, tax and
statutory compliance requirements (IRA, URA)
- Proficient in computerised accounting and ERP
systems, with strong Microsoft Excel skills
- High level of integrity, confidentiality and attention to detail in handling financial
transactions
Core Competencies
- Good Communication Skills
- Building Relationships
- Focuses on the Customer
- Develops Self
- Solves Problems
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Application ends in 9d 17h 5min
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