ACCOUNTS OFFICER – (01 POSITION)

Position Code: AO – 926
Reports to: Accountant
Department: Finance
Station: Entebbe

About the Unit

The Unit is an internationally recognised centre of excellence with dominant research themes in the areas of HIV and emerging infections, vaccines and immunity, and chronic diseases and cancer.

Through a multidisciplinary approach, intersecting basic science, epidemiological research, social-behavioural research and the conduct of new intervention evaluation studies, the Unit contributes knowledge on changing epidemics and diseases, the evaluation of innovative health care options, treatment and prevention and the development of health policy and practice in Africa and worldwide.

Following the signing of strategic transfer agreements between the London School of Hygiene & Tropical Medicine (LSHTM) and the Medical Research Council (MRC UK), the Unit formally joined LSHTM on 1st February 2018.

The exciting new partnership will boost research capacity into current and emerging health issues in Africa and throughout the world.

The Unit is based at the UVRI Entebbe campus with established outposts in Kalungu, Masaka, Wakiso and Kampala Districts.

The Unit is now seeking enthusiastic and experienced individuals to fill the following position.

Job Purpose

The position holder will assist in providing financial support to various aspects in the accounts department which include Petty Cash Management, invoice payments, preparing monthly reconciliations, tax reporting, accounts receivables.

Roles & Responsibilities

1. Petty Cash Management

• Making cash payments, checking of claims, filing of receipts, checking accountability and imprest reimbursement, balancing the cash daily.
• Entering journals in the accounting system (Dynamics) and ensuring entries are correctly coded using the Unit expense code and cost centres.
• Monthly reconciliation petty cash accounts balances.
• Vouching accountability and receipts for completeness and accuracy.
• Always ensure safe custody of cash and documents in the safe; and,
• Maintains and ensures the safe custody of financial records and documents.

2. Payables and Receivables

• Reviewing payment requests and supporting documentation, prepare payment schedules, verify payment details and follow transactions through the approval workflow.
• Reconciling vendor and customer accounts, investigating discrepancies and follow up on outstanding items and queries.
• Preparing purchase invoices for requests that do not follow the standard PO workflow such as utilities and bills, ensuring appropriate supporting documentation and project allocations are available.
• Complete filing and undertake the necessary system/data-entry activity.
• Perform monthly balance sheet reconciliations and follow up on reconciling items.
• Preparing VAT, WHT and other statutory returns on a by the statutory dates and ensure that relevant payments are made in a timely manner.
• Prepare and process VAT refunds from URA and submitted disallowed VAT transactions for posting.
• Entering journals in the system for internal recharges with operations and the platforms.
• Entering journals for overhead charges and provisions monthly.
• Review and prepare accountabilities and Reconciliation for sub-awardee payments; and,
• Preparation of monthly vendor and customer aged analysis reports.

3. Payroll Activities

• Initiate staff payment advances and salary, recoveries from salary.
• Review payroll changes and prepare reconciliations (month-month); and.
• Files payroll related returns and statutory obligations for PAYE, NSSF, LST and initiates payments to relevant bodies.

4. Others

• Maintain files and documentation thoroughly and accurately in accordance with company policy.
• Provides support during internal and project audits by availing requested documentation.
• Support process improvements to the accounting system; and,
• Any other finance roles that may arise as delegated by the accountant, and/or Finance Manager.

Person Specification

• Bachelor’s degree in accounting, Commerce, or Business Administration.
• Part qualified professional Accountant qualification (ACCA, CPA, CIMA,) working towards full qualification.
• At least two years’ experience in busy accounts office with direct supervision of personnel.
• Experience in a medical/Humanitarian organization.
• Excellent skills with analytical tools, including MS Excel analytical tools, donor specific templates, etc.
• Should possess excellent knowledge of ERP and accounting software – MS Dynamics.
• Personal integrity.
• Emotional resourcefulness.
• Ability to learn.
• Decision making.
• Reliability.
• Openness to others.
• Independence.
• Analytical thinking.
• Conceptual thinking.
• Proactivity.
• Results orientation; and,
• Attention to detail.

How to Apply

Follow the link below to fill a form and submit your application documentation:

https://redcap.link/Accounts_Officer_926

Filling the form more than once will lead to automatic disqualification. High level of integrity while filling the form is required and will be considered during shortlisting.

Combine all your application documentation i.e. cover letter, CV & certified copies of academic documents into one PDF document.

Deadline for application: 1st October 2026, 5:00pm.

Only shortlisted candidates will be contacted for interview.

This position is open to Ugandan nationals only.

Strictly follow the application procedure as failure to do so will lead to automatic disqualification.

Only online applications through the link provided will be accepted.

You will receive a notification in your email if your application and documentation have been successfully received.

N.B.

You will be required to present certified copies of your academic documentation before employment.

Applications Should Be Addressed To

The Head of Human Resources
MRC/UVRI and LSHTM Uganda Research Unit
P.O. Box 49, Entebbe
Uganda.

Consider your application unsuccessful if not contacted within eight (8) weeks after the closing date of the advert.

Any form of lobbying at any stage will lead to automatic disqualification.

By submitting your personal information, you consent to the MRC/UVRI and LSHTM Uganda Research Unit holding and using it in accordance with its recruitment policy and procedure.

The Unit reserves the right to verify documents attached with the relevant awarding institutions to authenticate their validity.

Equal Opportunity Statement

MRC/UVRI & LSHTM Uganda Research Unit strives for inclusion and diversity and therefore considers all job applicants based on merit without regard to race, sex, colour, national origin, religion, age, marital status, and disability.

We highly encourage persons with disabilities to apply and compete for different job openings at the Unit.

The Unit is an equal opportunity employer committed to having a diverse work force and does not ask for money at any stage of recruitment.