Office Administrator & Receptionist
Full time @Dalilang Foods & Beverages posted 4 weeks ago in Production Shortlist Email JobJob Detail
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Job ID 27677
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Career Level Officer
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Experience 2 Years
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Gender Both
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Industry Administration
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Qualifications Degree Bachelor
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Job Type Full time
Job Description
Details
- Closing Date:
- 2026/10/29
- Reference Number:
- DALI-2026-0137
- Job Title:
- Office Administrator & Receptionist
- Job Category:
- Corporate Services
- Job Type:
- Full Time
- Location, Town / City:
- All sites, Uganda
Job Description
- Manages the front office reception desk and provides essential routine administrative support across company departments.
- Serves as the primary point of contact for incoming visitors and callers, upholding professional company representation and site security standards.
Key Duties & Responsibilities
- Welcome visitors courteously and capture required details in strict accordance with site access procedures and security rules.
- Confirm scheduled appointments before directing guests to appropriate staff members or meeting spaces.
- Answer, direct, and accurately record incoming telephone calls while providing authorized information to callers.
- Receive, track, and distribute incoming mail, courier deliveries, and official documents, and prepare outgoing dispatches.
- Maintain accurate visitor logs, meeting room schedules, office filing systems, and stationery inventories.
- Prepare meeting rooms with necessary materials and generate replenishment requests when office supplies run low.
- Support administrative tasks including document printing, scanning, photocopying, formatting, and routine correspondence.
- Maintain strict confidentiality by ensuring private and sensitive documents are never left exposed at the front desk.
Skills
- Front desk reception and customer service techniques.
- Telephone etiquette and switchboard call management.
- Computer literacy including word processing, email, and document formatting.
- Filing, records management, and office supply administration.
- Discretion, confidentiality, and professional front office conduct.
Education Qualifications & Experience
Education Qualifications
- Bachelor’s Degree or Diploma in Secretarial Studies, Office Administration, Business Administration, Public Administration, Records Management, Communication, Customer Service, Human Resources, Social Sciences, Information Technology, or related disciplines.
- Certificate, National Certificate, or vocational office qualification in a relevant administrative or secretarial field.
- Uganda Advanced Certificate of Education (UACE) or Uganda Certificate of Education (UCE) combined with appropriate computer or secretarial training.
Experience
- No prior work experience required.
- Structured onboarding covers company departments, telephone systems, visitor protocols, document handling, office software, correspondence, security rules, stationery control, and customer care.
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Application ends in 5d 16h 42min
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