Materials Coordinator
Full time @Aldelia posted 1 week ago in Human Resource Shortlist Email JobJob Detail
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Job ID 27879
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Career Level Officer
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Experience 3 Years
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Gender Both
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Industry Human Resource
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Qualifications Degree Bachelor
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Job Type Full time
Job Description
Job Title: Materials Coordinator
Location: Kampala, Uganda. Mobilized to Albert Lake, construction sites, or other cities if required.
Primary function:
• Ensure the timely, accurate, compliant, and cost-effective provision of materials, spare parts, and tools essential to oilfield operations; strengthen adherence to materials management procedures and controls; minimize material losses, excess stock, and associated risks; and ensure safe, reliable, and uninterrupted material support for efficient and continuous production.
Responsibilities:
• Receive and verify materials against approved contracts, purchase orders, delivery notes, specifications, quantities, and quality requirements.
• Coordinate third-party inspection and testing where contractually or technically required.
• Record and document material acceptance results accurately and promptly, supported by photographic, inspection, or other appropriate evidence.
• Identify and report discrepancies, damages, quality issues, or non-conformities arising during material receipt and acceptance.
• Ensure proper classification, zoning, segregation, labeling, and storage of materials within designated warehouse areas.
• Implement appropriate storage, handling, and preservation requirements for oil products, chemicals, hazardous materials, and other special-category materials.
• Conduct regular warehouse inspections to ensure proper storage conditions and promptly identify and report safety, security, or preservation risks.
• Maintain effective custody and control of materials to minimize damage, deterioration, loss, or unauthorized access.
• Issue materials strictly in accordance with approved requisition and authorization procedures, ensuring complete and accurate supporting documentation.
• Inspect, verify, and register returned materials before determining their suitability for restocking or further disposition.
• Ensure that no materials are issued without the required authorization and supporting documentation.
• Maintain accurate records of all material issues, returns, and related transactions.
• Maintain accurate inventory records and ensure consistency among material ledgers, stock cards, physical stock, and ERP/Materials Management System records.
• Conduct periodic stocktaking and reconciliation exercises and prepare inventory analysis reports.
• Identify and promptly report stock shortages, surpluses, obsolete, excess, and slow-moving materials.
• Recommend appropriate stock levels and replenishment requirements based on operational needs and inventory trends.
• Support inventory optimization initiatives to ensure availability of critical materials while minimizing excess stock.
• Accurately input, update, and maintain material information in the ERP/Materials Management System.
• Safeguard original material management documents, including receiving notes, issue notes, return notes, inspection reports, and other relevant records.
• Ensure the authenticity, accuracy, integrity, completeness, and traceability of material management records.
• Maintain proper filing and retrieval systems to support operational requirements, audits, and management reporting.
• Monitor material consumption and implement measures to minimize waste, damage, losses, and unnecessary consumption.
• Support the recovery, recycling, reutilization, and appropriate disposal of scrap and surplus materials.
• Provide accurate material consumption and usage data to support cost accounting, budgeting, cost control, and savings analysis.
• Identify opportunities to improve material utilization, inventory efficiency, and cost effectiveness.
• Strictly comply with Company HSE policies, procedures, material management standards, and applicable operational requirements.
• Ensure compliance with applicable national laws, regulations, and standards governing the storage, handling, and management of hazardous materials and special equipment.
• Ensure warehouse fire-fighting equipment, ventilation, lighting, and other essential safety facilities are maintained in safe and serviceable condition.
• Promptly report and support the resolution of unsafe conditions, incidents, and material management-related HSE risks.
• Promote a safe, orderly, and compliant warehouse environment.
• Maintain effective coordination and communication with Production, Maintenance, Procurement, Finance, and other relevant departments on material requirements and inventory matters.
• Participate in materials planning, demand forecasting, and emergency supply arrangements to support uninterrupted operations.
• Provide timely information on material availability, consumption, shortages, and other inventory matters to relevant stakeholders.
• Support audits, inspections, and verification exercises conducted by government authorities, internal auditors, external auditors, or Company management.
• Perform other duties assigned by the Supervisors.
Requirements:
• Bachelor’s degree in procurement and supply chain management, Petroleum Engineering, Accounting, or any related field.
• At least 4 years of related work experience in warehouse or material management; oil & gas industry experience is preferred.
Knowledge:
• Familiar with oilfield materials classification and management standards.
• Proficient in ERP/SAP or material management software.
• Basic knowledge of finance and reporting.
• Understanding of hazardous goods management and safety procedures.
• Excellent analytical and problem-solving ability.
• Good command of both written and spoken English.
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