Procurement Coordinator
Full time @Raising the village posted 24 minutes ago in SocialWork Shortlist Email JobJob Detail
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Job ID 21592
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Career Level Officer
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Experience 3 Years
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Gender Both
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Industry Administration
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Qualifications Degree Bachelor
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Job Type Full time
Job Description
| Job title | Procurement Coordinator |
| Reporting to | Operations Manager |
| Years of experience | 3+ years |
| Location | Kampala, UG |
| Travel required | Up to 40% |
| Terms | Full-Time |
About Raising The Village
Raising The Village’s mission is to build and strengthen pathways out of ultra-poverty through an approach guided by data, designed with communities, and scaled by partnerships. We work with last-mile communities to implement solutions that raise incomes, sustain impact, and chart sustainable pathways to possibility within 24 months. To date, we have supported more than two million people in Uganda, Rwanda, and the Democratic Republic of Congo, with support from our partners and our team in North America. Find out more about our programs and impact at www.raisingthevillage.org.
Position overview
The Procurement Coordinator play an important role within RTV. They are responsible for all Procurement activities for Raising The Village, which includes, acquisition of goods and services within the budget.
Key responsibilities
Procurement
- Ensure that all RTV procurement of goods and services is completed according to the established Standard Operating Procedures at all times and completed within the timeframes stipulated in the policy and programs department work plans.
- Ensure quick, efficient and supportive services for projects are provided with communication/feedback regarding difficulties and concerns.
- Prepare, maintain and file all documents related to Procurement for audit purposes (such as Purchase Request Forms; Request for Quotations; Comparative Bid Analysis; Purchase Orders, contracts and all Tender documents) electronically.
- Oversee and optimize the use of procurement systems/ERP platforms for tracking, reporting, and documentation.
- Ensure data integrity and accuracy in procurement databases.
- Prepare Monthly, quarterly and annual procurement performance reports.
- Develop and track Key Performance Indicators (KPIs) for procurement (lead time, supplier performance, compliance rate).
- Ensure that procured goods are received, registered and dispatched in an efficient and accountable manner.
- Periodically conduct supplier performance evaluation of the provided services and include observations, challenges and suggested solutions in the report for future use/improvement of Procurement related practices.
- Identify, assess, and mitigate procurement risks (fraud, supply chain disruptions, vendor reliability issues).
- Ensure compliance with donor regulations and external audit requirements where applicable.
- In line with the program’s procurement requests, prepare a consolidated program procurement plan based on the project design.
- Build and maintain strategic relationships with key suppliers to ensure reliability and preferential terms.
- Facilitate supplier review meetings and continuous improvement discussions.
- Negotiate pricing and supply contracts for better deals.
- Maintain an updated price list / catalogs of all operational and frequently procured items.
- Adhere and implement Procurement policies and procedures in accordance with RTV standards.
- Provide field-level procurement support during project implementation where necessary.
- Act as the primary liaison between procurement and program teams, ensuring alignment of priorities.
- Participate in project planning meetings to anticipate procurement needs early.
- Develop and deliver procurement training sessions for staff and project teams.
- Mentor junior procurement staff and support their professional development.
- Suggest updates to the Procurement policies, procedures and SOPs based on best practices as might be required.
- Supervision and leading the procurement officers and assistants.
- Identifying cost drivers, innovating and creativity actions on how to be more cost efficient.
- Optimization of procurement resources including staff and resources.
Strategic & Planning Functions
- Develop and implement long-term procurement strategies aligned with organizational goals and donor requirements.
- Conduct market analysis and supplier mapping to identify new sourcing opportunities and reduce dependency on limited vendors.
- Lead cost-saving initiatives and track procurement efficiency metrics (e.g., savings achieved, cost avoidance).
Skills and qualifications
Technical skills
- Solid knowledge and understanding of Procurement procedures, policies, and systems; Proficient computer skills, including Microsoft Office suites;
- Ability to establish and administer contracts; Excellent English verbal and written communication skills;
- Ability to multitask, prioritize, and manage time efficiently;
- Ability to build relationships and work effectively within teams; Strong negotiation and organization skills;
- Ability to multi task, work in fast paced environments and meet competing deadlines Ability to travel 40% of the time to RTV field operations.
Education and experience
- Bachelor’s degree in Procurement/Business Administration or related field.
- A minimum of 3 years’ experience in Procurement and Supply Chain Management.
- Should have a clear understanding of procurement ethics.
Raising The Village is an equal-opportunity employer committed to diversity and inclusion. We highly encourage women candidates to apply.
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Application ends in 6d 17h 36min
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