PROCUREMENT & LOGISTICS OFFICER

Job Detail

Description

Roles & Responsibilities

Procurement Management

Source, negotiate, and purchase goods, materials, and services required for solar projects, ensuring cost-effectiveness and adherence to quality standards.
Develop and maintain strong relationships with suppliers, vendors, and contractors to secure favourable terms, competitive pricing, and appropriate lead times.
Coordinate with internal stakeholders, including project managers and engineers, to determine procurement requirements and specifications.
Review purchase requisitions and create purchase orders in accordance with company policies and approved budgets.
Monitor supplier performance and address issues or discrepancies relating to delivery, quality, pricing, and service levels.

Inventory Management

Maintain accurate inventory records and monitor stock levels of solar equipment, components, and spare parts.
Forecast demand for materials and supplies based on project schedules, operational requirements, and historical consumption patterns.
Implement effective inventory control measures to minimize excess inventory, stock-outs, and obsolescence.
Conduct regular inventory audits and reconcile discrepancies between physical counts and system records.
Coordinate with warehouse staff to ensure the proper storage, retrieval, and distribution of inventory items.

Logistics Coordination

Coordinate transportation and shipping logistics for incoming and outgoing shipments of solar products, equipment, and materials.
Arrange freight services, carriers, and customs clearance for international shipments, ensuring compliance with applicable regulations.
Track the movement of goods in transit and provide timely status updates to relevant stakeholders.
Resolve logistics-related issues, including shipping delays, damaged goods, and documentation errors.
Identify opportunities to optimize shipping routes and transportation methods to minimize costs and delivery times.

Compliance and Documentation

Ensure compliance with procurement policies, procedures, and applicable regulatory requirements.
Maintain accurate records of procurement transactions, contracts, purchase orders, and vendor agreements.
Prepare and review shipping documents, customs declarations, and import/export documentation.
Assist in resolving legal or contractual issues related to procurement and logistics activities.
Perform additional responsibilities as assigned from time to time.

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