Student Coordinator – AsOne Primary/High School

Position Details

• Job Title: Student Coordinator
• Location: Namutumba, Luuka, Serere, Namayemba Community, Uganda
• Department: Education
• Reports To: Head Teacher
• Status: Full-Time
• Start Date: January 2027
• Number of Positions: 4

About AsOne Ministries

AsOne Ministries is a Christ-centered, non-profit organization committed to making disciples of Jesus and creating sustainable solutions in education, enterprise, health, and agriculture.

We exist to end spiritual, relational, and economic poverty—one community at a time—by investing in holistic development in rural, underserved communities across Uganda. Our mission is rooted in personal and communal transformation that reflects the love and truth of Christ.

Position Summary

The Student Coordinator is responsible for the overall welfare, discipline, and holistic development of students at AsOne Ministries. The role serves as the key link between students, teachers, parents/guardians, and school leadership, ensuring that each learner’s academic, social, emotional, and spiritual needs are supported.

The Student Coordinator plays a central role in maintaining student records, coordinating guidance and counseling, managing discipline processes, and organizing co-curricular and student-focused programs, all within a Christ-centered framework.

Key Responsibilities

Discipleship & Spiritual Formation

• Oversee the school devotion program, ensuring devotions are held consistently and are engaging and age-appropriate for students.
• Conduct lessons and mentorship sessions on discipleship, helping students grow in Christian character and faith.
• Organize and coordinate discipleship-related activities and clubs, such as Scripture Union, Bible quizzes, and other faith-based programs.
• Plan and coordinate student community visits and outreach engagements, connecting classroom learning and faith with real-life service.
• Partner with church and community leaders to strengthen discipleship and outreach opportunities for students.
• Monitor and report on the impact of discipleship and spiritual formation activities on student character and spiritual growth.

Child Safeguarding

• Serve as the school’s designated Child Safeguarding Focal Point Person and act as the first point of contact for child safety and protection concerns.
• Ensure the safety of all students and protect them from sexual harassment and abuse, bullying, corporal or other harmful punishment, neglect, and child labour.
• Promote and enforce positive, non-violent discipline methods across the school in line with the ban on corporal punishment and the school’s child protection policy.
• Conduct regular training and age-appropriate sensitization sessions for students on personal safety, body safety and consent, bullying prevention, and reporting abuse.
• Conduct training and sensitization for teaching and support staff on child protection standards, appropriate conduct, and reporting obligations.
• Establish and maintain clear, child-friendly reporting channels, such as suggestion boxes and trusted staff contacts, so students can safely raise concerns or report abuse.
• Promptly and confidentially investigate, document, and respond to reported child safety concerns, following the school’s child protection policies and procedures.
• Maintain secure and confidential records of safeguarding cases and ensure appropriate follow-up, referral, and support for affected students.
• Refer serious cases of abuse, harassment, or exploitation to relevant authorities in line with national child protection laws and organizational procedures.
• Monitor the school environment, including classrooms, compound, transport, and sanitation facilities, for potential safety risks and recommend improvements.
• Educate students on online safety and responsible use of technology to prevent cyberbullying and online exploitation.
• Sensitize parents, guardians, and community leaders on child protection to reinforce student safety beyond the school.
• Ensure new staff, volunteers, and visitors comply with safe recruitment and child protection guidelines before interacting with students.
• Stay updated on national and organizational child protection policies, including Uganda’s Children Act and relevant OVC guidelines, and ensure school practices remain compliant.

Home Visits

• Follow up on students who have not reported back to school by visiting their homes to understand the reasons for their absence.
• Visit the homes of students who have struggled to pay school fees, understand their circumstances, and coordinate appropriate support.
• Coordinate and accompany donor visits to students’ homes, ensuring visits are well organized and respectful of families.

Student Welfare & Support

• Monitor the general welfare, health, and wellbeing of students on a day-to-day basis.
• Identify students facing academic, social, emotional, or home-related challenges and coordinate appropriate support.
• Provide guidance and counseling to students or refer complex cases to appropriate professionals.
• Follow up on vulnerable, at-risk, or sponsored students, ensuring their needs are known and addressed.
• Promote a caring, safe, and inclusive environment for all students.

Student Discipline & Conduct

• Coordinate the implementation of the school’s student discipline and code of conduct policy.
• Handle day-to-day discipline matters fairly and consistently, escalating serious cases to the Head Teacher.
• Maintain accurate discipline records and follow up on corrective actions and behavior improvement plans.
• Work with teachers and parents to address recurring behavioral concerns.
• Promote positive behavior, respect, responsibility, and spiritual growth among students.

Student Records & Administration

• Maintain accurate and up-to-date student records, including attendance, enrollment, discipline, and welfare files.
• Track student attendance patterns and follow up on absenteeism with teachers and parents/guardians.
• Coordinate student registration, class placement, and transition processes between grades.
• Prepare regular reports on student welfare, discipline, and attendance for school leadership.

Parent & Guardian Engagement

• Serve as a key point of contact for parents and guardians regarding student welfare and discipline matters.
• Organize and participate in parent meetings, communications, and home visits where necessary.
• Communicate school expectations, policies, and updates clearly to parents and guardians.
• Build strong, trust-based relationships between the school and student families.

Co-Curricular & Student Programs

• Coordinate co-curricular activities, clubs, sports, and student leadership programs.
• Organize student events and fellowships.
• Support the planning and execution of student mentorship and life-skills programs.
• Encourage student participation in spiritual, academic, and talent-development activities.

Collaboration with Staff & Leadership

• Work closely with teachers to identify and address student welfare and discipline concerns.
• Support the Head Teacher and Director of Studies in implementing student-related policies.
• Collaborate with sponsorship, health, or community teams, where applicable, on student support programs.
• Participate actively in staff meetings, devotions, and school-wide initiatives.

Other Duties

• Perform additional duties as assigned by the Head Teacher or administration as needs arise.

What We’re Looking For

Required Qualifications & Experience

• Education: Diploma or Degree in Education, Guidance and Counseling, Social Work, or a related field.
• Experience: Minimum of 2 years of experience in a student welfare, discipline, guidance and counseling, or related role within a school setting.
• Sound understanding of child protection principles and student welfare best practices.
• Demonstrated personal Christian faith and commitment to Christ-centered student development.

Behavioral Competencies

• Compassionate, patient, and approachable with students, parents, and staff.
• Strong listening, counseling, and conflict-resolution skills.
• Fair, consistent, and firm in handling discipline matters.
• High level of integrity, confidentiality, and professionalism.
• Excellent organizational and record-keeping skills.
• Collaborative team player who builds trust across the school community.

Technical Competencies

• Proficient in maintaining and organizing student records and welfare documentation.
• Skilled in guidance and counseling techniques appropriate for children and adolescents.
• Ability to coordinate multiple activities and programs simultaneously.
• Competent in the use of technology for record-keeping and reporting.
• Capable of creating a safe and nurturing environment for students’ academic, social, and spiritual growth.

Equal Opportunity Statement

AsOne Ministries is an equal opportunity employer. All qualified applicants will be considered without discrimination on any protected grounds.

Personal data will only be used for recruitment purposes and protected under the Data Protection Act.

Note: AsOne Ministries does not charge any fees at any stage of recruitment. Report any such requests immediately.

Application Instructions

Interested candidates should submit:

• CV
• Cover letter
• National ID
• Proof of professional certification

Applications should be submitted by clicking “Apply Now” on the AsOne Ministries website.

• Apply Online: www.asoneafrica.org/careers
• Email: hr@asoneafrica.org
• Application Deadline: 11 September 2026
• Start Date: January 2027

Only shortlisted candidates will be contacted.