Position: Financial Officer - Stores Management

Position: Financial Officer – Stores Management

Kampala District View on Map

Post Date : July 20, 2026

Apply Before : July 31, 2026

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Position: Financial Officer – Stores Management

Department: Finance and Administration
Contract Duration: Two (2) Years

Job Purpose

To manage and control the receipt, storage, issuance, and accountability of all stores items and supplies. The role is responsible for maintaining accurate records, safeguarding inventory, and ensuring efficient and timely provision of resources and accountabilities in accordance with UNCST policies and procedures.

Key Duties and Responsibilities

Receive and verify stock by inspecting all deliveries against delivery notes, Local Purchase Orders (LPOs), and specifications to ensure accuracy, quality, and compliance with UNCST procurement guidelines.
Process goods receipt by preparing and issuing Goods Received Notes (GRNs) for all accepted items and promptly updating inventory records.
Maintain inventory records by accurately updating stock cards and electronic inventory management systems to ensure real-time and reliable stock data.
Manage stores issuance by issuing and registering stores items to staff in accordance with UNCST distribution procedures and retrieval systems, ensuring proper authorization and documentation.
Conduct stock control by carrying out regular stock reconciliations and leading annual physical stocktaking exercises to ensure inventory accuracy and accountability.
Monitor stock levels by tracking usage trends and maintaining optimal stock levels through timely requisitions and replenishment of store items.
Prepare reports by compiling and submitting accurate quarterly and annual store/stock reports to support management decision-making.
Evaluate vendors by participating in vendor performance evaluations and ratings to support procurement decisions.
Ensure accountability by preparing and submitting timely accountability and utilization reports for all resources handled.
Provide technical advice to management on stores management best practices, policy compliance, and process improvements.

Job Requirements

A. Academic Qualifications

Bachelor’s Degree in Procurement and Logistics Management, Supply Chain Management, Business Administration, Commerce with specialization in Logistics and Stores Management, or any other related field from a recognized institution.
A Post Graduate Diploma in the same field is an added advantage.

B. Work Experience

Minimum of two (2) to three (3) years’ relevant experience in stores, inventory, warehouse, or logistics management, preferably in a public sector or reputable organization.

C. Technical Knowledge

Knowledge of inventory management principles, stores procedures, and records management.
Knowledge of the Government of Uganda Public Procurement and Disposal of Public Assets Act and Regulations is an added advantage.

D. Key Competencies and Skills

Proficiency in Microsoft Office applications, particularly Microsoft Excel and Word, and experience using inventory management systems.
Strong analytical, organizational, and records management skills.
Excellent communication and interpersonal skills with the ability to work effectively within a team.
Ability to work under pressure, manage multiple priorities, and meet deadlines.
High level of integrity, accountability, and attention to detail.
Flexibility, innovation, and a proactive approach to work.

Administrative Officer

@ UNCST

Kampala District