Job Title: Purchasing Manager

Vacancies: 1

Reporting line:
Financial Controller with dotted line to Regional Procurement Manager

Directly Supervises:
Supply Chain Coordinator

Liaises with:
TPS, All Units, Supply Chain Administrators, Supply Chain Officers, Supply Chain Assistants

Location:
Kampala Serena Hotel

Job Purpose

The Supply Chain Manager is responsible for all Supply Chain Centre operations in Kampala Serena Hotel-KSH to ensure that goods are supplied to user departments as per required standards and in an efficient and timely manner with the best possible price and with optimal productivity within all Supply Chain Centre departments.

Market Leadership

• Align supply chain strategy with Procurement strategy.
• Implement Supply chain strategy in KSH by ensuring the staff understand Mission, Vision and Cross Cutting Objectives.
• Implement the priority areas for supply chain in line with the quarterly priorities for the business.
• Ensure compliance with all legal and statutory requirements and company policies relating to KSH Supply Chain Centre procurement operations.
• Understand the company policy on data protection relating to Procurement Department.
• Ensure each position at the KSH Supply Chain Centre understands its role in the Crisis Management Plan.

Leadership in Product and Service

• Actively obtain and negotiate new supplier price lists and quotations.
• Ensure requisitions for all supplies from the units are well managed.
• Ensure effective authorization of requisitions.
• Ensure receiving of all supplies is well managed.
• Ensure timely and accurate ordering, distribution and delivery of Unit supplies.
• Manage communication between the Supply Chain Centre and Units.
• Ensure nil discrepancies on specifications and quantities during receiving from suppliers.
• Ensure nil goods returned from the Units due to variance from standards.
• Make weekly stock position updates.
• Ensure supplier visits and appraisals are conducted and supply records are maintained.
• Promptly and effectively resolve discrepancies and variances.
• Ensure hygienic and appropriate storage conditions are met.
• Ensure Supply Chain Centre premises and equipment are maintained in good working order.
• Ensure imported supplies are cleared in a timely and cost-effective manner.
• Ensure all supplies and products meet quality standards and comply with regulatory requirements.
• Obtain approval of equivalent products where specifications cannot be met.
• Cultivate and maintain strong relationships with suppliers and vendors.
• Monitor and evaluate supplier performance.
• Periodically review Supply Chain Centre SOPs and ensure compliance.

Managing, Growing and Retaining Market Share

• Ensure compliance with data protection policies and procedures.
• Stay updated with industry regulations and compliance standards related to hotel supplies.

Cost Management and Revenue Improvement

• Ensure adherence to relevant authorities and limitations set out for a Supply Chain Manager.
• Ensure timely submission of invoices for the month.
• Establish quality control procedures and conduct regular inspections of received goods.
• Ensure optimization of transportation and logistics processes.
• Be overall responsible for stock management and control.
• Maintain accurate inventory records and implement inventory control measures.
• Forecast demand for supplies and create procurement plans.
• Develop and execute cost-saving strategies.
• Ensure stock management reports are produced timely and accurately.
• Analyse and review cost structures, supplier invoices and budgetary constraints.
• Ensure stores’ annual and monthly budgets are controlled and accounted for.
• Ensure effective security at the KSH Supply Chain Centre.
• Ensure effective use of allocated supplies and resources.

People Management and Productivity Improvement

• Ensure all staff have clearly defined job descriptions.
• Ensure every individual has an annual performance plan.
• Ensure each staff performance is reviewed annually.
• Understand and implement relevant HR policies and procedures.
• Ensure staff understand and live the business core values.
• Manage staff schedules and work allocation.
• Implement employee reward initiatives.
• Provide guidance and coaching to Supply Chain team.
• Foster continuous learning and improvement.
• Show initiative in personal development and attend trainings.
• Facilitate onboarding and training for new hires.
• Ensure adherence to workplace health and safety standards.
• Ensure participation in health and safety training and fire drills.
• Ensure participation in wellness sensitization sessions.
• Implement wellness ideas for Supply Chain department.
• Plan, organize and participate in department staff meetings.

Sustainability

• Support and participate in community outreach and environmental conservation initiatives.
• Implement sustainability efforts that conserve resources and reduce waste generation.

Minimum Qualifications

• Bachelor’s degree in Supply Chain Management or a related field.
• Certification in Procurement.

Experience Required

• Five (5) years’ experience in managing supply chain in a luxury hotel brand.

Competencies

• Strong negotiation, communication and interpersonal skills.
• Proficiency in supply chain software and inventory management systems.
• Knowledge of procurement regulations, logistics and quality control standards.
• Analytical and problem-solving abilities.
• Leadership and team management skills.
• Attention to detail and ability to work in a fast-paced environment.

Core Values

• Integrity
• Teamwork
• Empowerment
• Professionalism
• Innovation & Creativity
• Accountability
• Compassion
• Growth

Application Process

• All applications should be sent to jobvacancy.kampala@serenahotels.com by 13th June 2026.
• Recruitment is on a rolling basis.

Important Procedure

• Click the GREEN BUTTON “APPLY FOR THE JOB”.
• You will be redirected to the Source/Application Procedure.
• Read the job description attached.
• Apply using the instructions provided.

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